payroll: PayNews Monthly - August 2019 Edition

[BAO Payroll Office News]

The PayNews Monthly - August 2019 Edition

Updates


*         New Faculty Onboarding - The Payroll Office will have staff at the 2019 New Faculty Onboarding<https://provost.uoregon.edu/2019-new-faculty-onboarding> event on Monday, September 16 to assist with W-4 and I-9 completion. If you have new faculty planning to attend this and they will not have completed W-4s and I-9s yet, please let them know to bring their documents and we'll be happy to assist and complete the hire documents. Payroll staff will also assist with Direct Deposit set up on DuckWeb.


*         Form I-9 - The current Form I-9, included in the hire packets, has a listed expiration date of 8/31/19. USCIS has not released a new I-9 and has indicated that the current form should continue to be used until a new form has been released. As soon as that happens we will provide guidance on using the new form and when the old form will no longer be accepted. Check here for any updates: https://www.uscis.gov/i-9-central/whats-new
Reminders



*         Twelve Month Pay Option (Deferred Pay) - The Twelve Month Pay Option provides a method for faculty and OA's who are on a 9-month appointment to spread their academic year salary over 12 months.  In order for this to be considered an IRS qualified plan, we have to adhere to strict deadlines.  Law School faculty and OA's had to submit the completed form to the Payroll Office by August 15th.  All other faculty and OA's have until September 15th to submit the completed form to the Payroll Office.  Additional information about the program can be found on the Business Affairs Website<https://ba.uoregon.edu/content/twelve-month-pay-option>.  We encourage departments to notify their new 9-month faculty and OA's of this program during their onboarding.
Authorization for the Twelve Month Pay Option Plan Form<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/reg12pay.pdf>


*        September Deadline Dates

o   Payroll Document Deadline                          September 10th

o   Time Entry Window                                        September 19th - 23rd

o   Pay Day                                                             September 30th
Upcoming Events


*        Monthly Training (Sign up through MyTrack<https://hr.uoregon.edu/mytrack-talent-management-system-0>)

o   HRIS Overview                                                    September 4th  1:30 - 3:30pm

o   HRIS Time Entry                                                  September 5th  1:30 - 4:30pm

o   I-9 Employment Eligibility Workshop             September 12th 10:00am - 12:00pm

o   HRIS Electronic Approval Forms (EPAF)          September 19th 9:30 - 11:00am


Thank you,
The Payroll Office
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