payroll: The PayNews Monthly - April 2019 Edition

[BAO Payroll Office News]

The PayNews Monthly - April 2019 Edition

Reminders


*         Sensitive Information -- Documents containing SSN's should not be emailed to the Payroll Office.  Any document containing sensitive information should either be faxed or sent campus mail in a folder marked 'Confidential'.

o   Payroll Office Fax: (541) 346-1109



*         Student Employment Policy Exceptions -- Human Resources is expanding who approves student employment policy exceptions.  If you have an exception request, please email talent at uoregon.edu<mailto:talent at uoregon.edu>.  Ryan McBride, Senior HR Generalist, will serve as the main contact for these requests.

As a reminder, student employment policies and procedures are listed on the HR website<https://hr.uoregon.edu/recruit/student-employment>.  Also on that site is a convenient Student Employment Exception Requests workflow that you can use to determine if your request is sent to Human Resources or Payroll.



*         May Triple - Spreadsheets for employees who should not be tripled are due by Friday, May 10th, 2019. Please review the information regarding the May Triple Deduction process on the Banner Guide<https://bg.uoregon.edu/content/may-triple-deduction>. The spreadsheets should be emailed to bkane at uoregon.edu<mailto:bkane at uoregon.edu?subject=No%20May%20Triple>. If you would like a list of your employees that will be tripled please contact Ben Kane at bkane at uoregon.edu<mailto:bkane at uoregon.edu> with the Timesheet Orgs that you have access to.



*         Routing PRF's - PRF's should not be sent directly to Payroll unless they are for labor distribution changes only.  As a courtesy, departments should notify Payroll as soon as possible about terminations, leave without pay, and FTE reductions to avoid potential overpayments.  Notifications can be made via email, phone call, or faxing a copy of the PRF (prior to HR approval).  If you choose to fax a copy of the PRF to Payroll, please write 'Copy - Original sent to HR' on the top.
Updates


*         Name Change Form - This form is now called the Legal Name/Gender Change Form<https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/ncf.pdf>.  Employees can use this form to change their legal name and/or legal gender in Banner.

Upcoming Events


*         Minimum Wage Increase                                                             July 2019



*         Trainings (Sign up through MyTrack<https://hr.uoregon.edu/mytrack-talent-management-system-0>)



o   HRIS Overview                                                                  May 7th, 1:30-3:30pm

o   HRIS Time Entry                                                                May 8th, 1:30-4:30pm

o   I-9 Workshop                                                                     May 15th, 10:00-11:30am

o   Foreign National Hire Paperwork Workshop              May 15th, 11:30am-1:00pm

o   HRIS EPAF Training                                                           May 16th, 9:30-11:00am


Thank you,
The Payroll Office



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