payroll: PayNews Monthly - June 2018 Edition

[BAO Payroll Office News]

The PayNews Monthly - June 2018 Edition
Updates

*         Single Day Meals

Starting June 15th, the Single Day meal fringe benefit is to be entered by the department during time entry, rather than in Concur.  The earn code that departments will use is FPV (Allowance, Cash).

Single Day meals are a taxable fringe benefit available for UO employees who travel outside the metropolitan area for UO business and are in an overtime status.  Travel must start two hours prior to their normal start time or return two hours after their normal stop time.  The taxable fringe meal benefit allows breakfast and/or dinner only per policy regarding *One Day Meals<https://ba.uoregon.edu/content/travel>.  Lunch is only allowed with the exceptions listed in this policy.

Instructions on how to find the correct meal allowance and payment can be found on the Banner Guide - Single Day Meals<https://bg.uoregon.edu/node/1143>.



*The One Day Meal Policy can be found on the Travel website, third item under Meal and Incidental Expenses.



*         Payroll Redistribution Deadlines for Fiscal Year End

Please be aware of the following deadlines for FY18 payroll redistributions:

o   July 6th, last day to submit Payroll Accounting Adjustment Forms (PAA) to Payroll for posting in period 12.  The form must have "For FY18" written at the top in order for Payroll to process it with a June posting date.

o   July 9th, last day to direct input into PHAREDS for labor redistributions in FY18.  A June transaction date must be used in PHAREDS in order for it to post in FY18.

o   July 16th, last day to submit Payroll Accounting Adjustment Forms (PAA) to Payroll for posting in period 14.  The PAA must include written justification and be authorized by a Dean, Director, or Department Head.  All forms must be in the Payroll Office by 12:00pm.  The form must have "For FY18" written at the top in order for Payroll to process it with a June posting date.



*         Work Study Award Clean Up

Kaira Chandler from Financial Aid and Scholarships has been sending emails to departments who have overspent work study awards.  Please take the time to move the overspent monies via Banner form PHAREDS or by submitting a Payroll Accounting Adjustment Form (PAA) to Payroll.  It is important to note that if the overspent awards are not cleared by June 12th, all affected pay periods will be moved 100% back to departmental funds by Payroll.  This will give departments 30 days to make any additional changes before the fiscal year closes.

Questions should be directed to Holly Cook in Payroll at 6-1107 or hcook at uoregon.edu<mailto:hcook at uoregon.edu> or Kaira Chandler at 6-1171 or kaira at uoregon.edu<mailto:kaira at uoregon.edu>.



*         Minimum Wage Increase

Effective July 1st, the Oregon minimum wage rate will increase as follows:

o   Standard (Includes Eugene)         $10.75 per hour

o   Portland Metro                                 $12.00 per hour

o   Nonurban Counties                         $10.50 per hour

Payroll will automatically update the job records for any employee who is below the new minimum wage rate on July 1st.  The effective date of this change will be July 2nd in Banner in order to generate two timesheets during July time entry.  Additional instructions will be sent to payroll administrators next month.


Reminders

*         SEIU 1% COLA                                                                    July 1st



*         June Deadlines & Dates

o   Payroll Document Deadline                         June 8th

o   Time Entry Window                                        June 20th - 22nd

o   Pay Day                                                                June 29th

Upcoming Events

*         Oregon Statewide Transit Tax                                    July 1st



*         Workshops (Sign up through MyTracks<https://hr.uoregon.edu/mytrack-talent-management-system-0>)

o   I-9 Workshop                                                     June 18th 10:00am - 12:00pm

July 19th 10:00am - 12:00pm

*         Monthly Trainings (Sign up through MyTracks<https://hr.uoregon.edu/mytrack-talent-management-system-0>)

o   HRIS Overview                                                  July 10th 10:00am-12:00pm


o   HRIS Time Entry                                                July 11th 1:30-4:30pm


o   HRIS PHAREDS                                                   July 12th 1:30-4:30pm



o   HRIS Electronic Approvals                             June 13th 9:30-11:00am
July 17th 1:30-3:00pm

Thank you,
The Payroll Office


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