payroll: July Time Entry (Work-Study & Personal Leave Reporting) - Important

[BAO Payroll Office News]

Personal Leave Earn Code Changes

All classified employee must use
remaining personal leave by June 30th.

Leave Reporting Period Earn
Code

 FY 12/13 LTP *
 FY 11/12 LTQ

* Hourly Employees: If hourly
employees have used some of their FY 12/13 personal leave in the early
half of July, you may pay those hours during the July time entry using
the REG earn code. Notification will have to be sent to HR for manual
adjustment to the employee's personal leave balance on Banner. Send an
e-mail to Kerry Davis in Human Resources at kldavis at uoregon.edu. Manual
adjustments will be made after the new FY 12/13 leave balances have been
updated in Banner.

Work-Study for July Time Entry

Federal Work-Study
year-end reporting must be able to distinguish between June and July
payroll expense. The labor distributions for active student employees
with a 25/75 work-study split have been updated effective July 1 with
the new Work-Study indices. Remember to use the new, default index for
any hours worked in July using shift 1. You will need to manually enter
the old index for any hours worked in June using shift 2.

The indices
for both fiscal years and an example for July time entry are on the
Banner guide at http://bg.uoregon.edu/node/922

Note: Only Federal
Work-Study indices may be charged to payroll expense during the summer
months. UO Work-Study will not be available again until fall
term.

Also, double-check your student employee summer awards by running
the PWIPAYR Work-Study Report for fiscal year 13. Many student employees
who do not have a summer award still have labor distributions with the
25/75 work-study split, which will need to be manually adjusted during
time entry.

For questions or assistance with July time entry for
Work-Study please contact Ben Kane, Student Payroll Specialist, at
6-1084 or bkane at uoregon.edu

Kenny Ly
Assistant Payroll
Manager
kly at uoregon.edu
(541) 346-1107
 
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