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<p class="xxmsonormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Sent on behalf of Denise McKenney</span><o:p></o:p></i></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hello College of Ed:</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As more and more people are beginning to travel again, please review the changes and updates for travel and what items
<b><span style="color:red">you will need to complete prior to departure</span></b>.</span><o:p></o:p></p>
<p class="xxmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b><o:p></o:p></p>
<p class="xxmsonormal"><b><i><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As of 2021, travel requires a request to travel – we are no long able to request a reimbursement for after the fact travel without a request
</span></u></i></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:red"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">for all travel reimbursements.
<span style="color:red">You will need to submit and receive back an approval in Concur prior to departure</span> (including mileage reimbursements and practicum mileage).<o:p></o:p></span></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xxxmsonormal">Concur requests need to include the following items, saved as PDF’s and attached to the request and used again for the reimbursement:<o:p></o:p></p>
<p class="xxxmsonormal"> <b><o:p></o:p></b></p>
<p class="xxxmsonormal"><b><u>Travel within Lane County:<o:p></o:p></u></b></p>
<p class="xxxxmsonormal">1) safety& risk <a href="https://ba.uoregon.edu/travel/assumption-of-risk-form">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Acknowledgement of Risks form</span></a> (requires a signature)
<o:p></o:p></p>
<p class="xxxmsonormal">2) email - obtain approval from your respective department head (respective department dean if research related) in writing – see below for instructions<o:p></o:p></p>
<p class="xxxmsonormal"><o:p> </o:p></p>
<p class="xxxmsonormal"> <o:p></o:p></p>
<p class="xxxmsonormal"><b><u>Travel outside of Lane County or internationally:<o:p></o:p></u></b></p>
<p class="xxxxmsonormal">1) safety& risk <a href="https://ba.uoregon.edu/travel/assumption-of-risk-form">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Acknowledgement of Risks form</span></a> (requires a signature)
<o:p></o:p></p>
<p class="xxxmsonormal">2) email - obtain approval from your respective department head (respective department dean if research related) in writing– see below for instructions<o:p></o:p></p>
<p class="xxxmsonormal">3) travel waiver that can be found at <a href="https://app.smartsheet.com/b/form/33d3e09d9195481fa6d39c6e55abef78" target="_blank">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Travel Waiver Request Form</span></a><o:p></o:p></p>
<p class="xxxmsonormal"> <o:p></o:p></p>
<p class="xxxmsonormal"><b><u>Once per year, if driving either a personal or motor pool vehicle:<o:p></o:p></u></b></p>
<p class="xxxmsonormal">Complete a driver certification form found at <a href="https://transportation.uoregon.edu/business-travel">
https://transportation.uoregon.edu/business-travel</a> (saved in the department, does not have to be sent to travel)<o:p></o:p></p>
<p class="xxxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">travel may be deemed “essential” only when the travel demonstrably and significantly advances one or more of the following:</span></i><o:p></o:p></p>
<p class="xxmsonormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i>maintenance of critical business functions;</i><o:p></o:p></p>
<p class="xxmsonormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">continuity of grant funding or completion of grant-required activities and deadlines;</span></i><o:p></o:p></p>
<p class="xxmsonormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ability to meet contract deliverable requirements;</span></i><o:p></o:p></p>
<p class="xxmsonormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">timely and critical research and scholarship opportunities; and</span></i><o:p></o:p></p>
<p class="xxmsonormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Continuity in academic progress, degree completion, or graduation.</span></i><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Additional information can be found on the travel webpage</span>:
<a href="https://ba.uoregon.edu/travel/university-related-travel">https://ba.uoregon.edu/travel/university-related-travel</a><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If you have any questions regarding these new travel procedures, please contact COE Finance
<u>prior</u> to traveling. <o:p></o:p></span></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="xxmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you,</span><o:p></o:p></p>
<p class="xmsonormal">Denise<o:p></o:p></p>
<p class="xmsonormal" style="background:white"><b><span lang="EN" style="font-size:18.0pt;font-family:"Bradley Hand ITC";color:black">Denise McKenney</span></b><span lang="EN" style="font-family:"Tahoma",sans-serif;color:black"><br>
</span><span lang="EN" style="color:black">Business & Operations Coordinator<br>
COE Finance<br>
HEDCO 230U<br>
</span><span style="color:black">5267 University of Oregon, Eugene, OR 97403</span><span lang="EN" style="color:black"><br>
p: 541-346-5949<br>
<a href="mailto:mckenney@uoregon.edu"><span style="color:#0563C1">mckenney@uoregon.edu</span></a></span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xxxmsonormal"> <o:p></o:p></p>
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