coe-staff: COE Updates including Fall 2020 COE campus access

Mon Aug 31 16:14:11 PDT 2020

Dear Faculty, GEs, and Staff,

As you saw from the Provost’s and President’s emails last week, the UO is gearing up for another quarter of mostly-remote-instruction with some-in-person exceptions. The University is doing an nice job of posting and sharing information and so we will continue to keep you updated by emphasizing some of the most critical information shared by the university alongside any timely College of Education updates. Here are some updates:

College of Education Specific updates:

  *   Faculty requesting remote teaching in the COE: Like the University, the COE is honoring any faculty request to teach remotely during the 2020 Fall term. These requests were submitted via UO survey and faculty may continue to follow up with department heads throughout the quarter.

  *   In-person teaching in the COE: The College of Education has communicated with the Office of the Provost and currently only 11 classes have been submitted to the OtP for COE in-person / on-campus offerings this Fall. That information will be confirmed by September 4th and shared with the colleges. Department heads have been in direct contact with the faculty teaching those courses and will continue to maintain contact with those faculty throughout the quarter to monitor needs and concerns as they arise.

  *   Regular on-campus schedules: The COE complex buildings will be closed to the public this Fall. Pre-approved faculty will have access via key-card. Any faculty or staff who anticipate needing access to their on-campus office on an infrequent, but regular/recurring basis this Fall, will be required to provide their intended days and times to their Occupancy Coordinator and have that proposed schedule approved prior to beginning any regular/recurring activities on-campus. For all COE faculty and GEs, as noted in the 8.5.2020 email included below, this important information will be collected by your unit’s business managers / occupancy coordinators over the next two weeks. Please watch for that email this week as well as any subsequent reminders and plan to respond prior to coming to campus. Approved regular access to on-campus offices can begin after September 14th.
     *   Note: For OAs and classified staff, if you have already spoken directly to your supervisor or business manager regarding a regular schedule for the fall, or have filled out a survey indicating that you will be remaining remote, there is no need to complete this survey when you receive it.

  *   Irregular visits: Starting September 14th 2020, any faculty or staff who may need to travel to campus for an unanticipated or off-schedule visit to the COE complex, will be required to complete the COE campus-visit survey before their visit https://oregon.qualtrics.com/jfe/form/SV_0Go9Zizro3uvzlX. Note, this survey is different from the Regular schedule survey mentioned above and will replace the Smartsheet request-form that was in place over the spring and summer. This survey should be used for any irregular COE activity including visits to another unit. Please bookmark this page which also contains the link to this survey https://coedocs.uoregon.edu/display/governance/College+of+Education+Resumption+Planning+Materials

  *   Fall Orientation: Please plan to attend the Fall COE Orientation webinar for all Students, Faculty, and Staff that is scheduled for September 24th 1:00pm – 3:30pm. This webinar will provide a welcome message from Dean Randy Kamphaus, some updates regarding COE resumption, and a special guest speaker, Dr. Michael Baran, who will present on the topic of Inclusion in the COE.  Please hold that time on your calendar. Webinar information will be available this week.

University Specific updates:

  *   The University has provided several important guidance materials for faculty and staff. Faculty with questions about academic expectations in Fall 2020 are encouraged to review the guidance document for Fall 2020 posted by the Office of the Provost: https://provost.uoregon.edu/sites/provost2.uoregon.edu/files/academic_council_expectations_in_effect_for_fall_2020_fjw_lr_1.pdf

  *   Additional resources are available here https://provost.uoregon.edu/academic-continuity-resources-and-guidance

Best,
Dianna

From: coe-fac-bounces at lists.uoregon.edu<mailto:coe-fac-bounces at lists.uoregon.edu> [mailto:coe-fac-bounces at lists.uoregon.edu] On Behalf Of Dianna Carrizales-Engelmann
Sent: Wednesday, August 05, 2020 5:17 PM
To: coe-fac at lists.uoregon.edu<mailto:coe-fac at lists.uoregon.edu>; coe-staff at lists.uoregon.edu<mailto:coe-staff at lists.uoregon.edu>
Subject: coe-fac: COE planning ahead

The following message is sent on behalf of the COE Resumption Planning Team:

Dear COE Faculty and Staff,

For Fall 2020, the College of Education, like many colleges on campus has been planning to resume some in-person instructional activities. We have developed a COE-specific Resumption Plan to safely guide our use of college spaces during in-person instructional activities https://coedocs.uoregon.edu/display/governance/College+of+Education+Resumption+Planning+Materials. However, while we are planning ahead to ensure safe resumption of in-person activities, we continue to stand ready for anticipated changes during this ever-evolving, global crisis.

Your health and safety, and the health and safety of our students is our utmost priority. The basic principles shared in the resumption plan are to ensure the college’s ability to:

  *   Maintain low density and ensure physical distancing.
  *   Ensure enhanced sanitizing.
  *   Maintain ongoing communication.
  *   Facilitate any tracking and tracing that may become necessary.
A few early guidelines aligned with the content of the college’s plan are highlighted below:

Maintaining Low Density and Ensuring Physical Distancing:

  *   Faculty and staff will be asked to schedule their presence on campus. Prior to the Fall, your Department Head or Business Manager will be in touch to discuss your in-person schedule for the Fall (based on current statewide information and on the unique needs in your department or program). In addition to providing your regular in-person schedule you will be requested to continue to track any unanticipated trips to campus in advance of traveling to campus. A form will be sent at the end of summer that will replace the Smartsheet request form that you have been using to date.
  *   Occupancy coordinators. All department suites in the COE will have an assigned Occupancy Coordinator. This individual will be responsible for facilitating low density arrangements and physical distancing by maintaining an awareness of the in-person activity occurring within certain spaces in the COE complex. These individuals will also use this information to support any tracking or tracing needs that may arise.
  *   Classroom occupancy will be limited. The number of chairs in the classroom will indicate the maximum number of individuals permitted to occupy the room at a given time.
  *   Instructional activities will take priority. Any in-person, on-campus activity to occur on campus in the Fall will prioritize instructional activities. Research-related activities will continue to follow the guidance shared by the OVPRI.
  *   Faculty will be asked to continue to rely on technology. Even when on campus, for the foreseeable future, faculty, staff, and students will be encouraged to continue to use the technological supports that allow you to maintain a physical distance.
  *   Honor posted signs. New signs will be posted around the college indicating specific expectations associated with using the space. Faculty are asked to take the time to read and become familiar with the posted signs and guidelines. Be patient with each other as we all get used to the newness.
  *   Self-Check for symptoms before coming to campus. Along with wearing masks, the UO-COVID-19 regulations require that any individuals coming to campus, conduct a self-health-check each day before coming on-campus. This self-check is to assess whether in the last 72 hours, you have had any COVID-19 symptoms<https://www.uoregon.edu/uo-covid-19-regulations#self-check-procedures> that are different from your baseline. See the full regulation for important details https://www.uoregon.edu/uo-covid-19-regulations. If COVID-19 symptoms are present, individuals should NOT come to campus.
  *   Take the training. All faculty and staff are expected to take the 15-minute training posted here: https://uomytrack.pageuppeople.com/learning/3027<https://urldefense.com/v3/__https:/uomytrack.pageuppeople.com/learning/3027__;!!C5qS4YX3!SaVoIdh0ELKrp_upIyI9p-Yk530sGl-e_MS_HhDcO5p7d43y5Ut8xtg2989H6iTZoQ$> before returning to campus for any in-person activity. You will be asked to login via MyTrack to participate in this training.
Ensuring Enhanced Sanitizing:

  *   Faculty will be responsible for sanitizing high touch points in shared spaces before and after use (Clean in - clean out). While most college and university cleaning protocols will be enhanced, many high touch places within suites and units will continue to require our own ongoing cleaning. Materials will be provided.
Maintaining Ongoing Communication:

  *   Faculty will be asked to continue to monitor COE and UO guidance for short notice changes. Be familiar with the UO “Protect the Pond” Checklist https://hr.uoregon.edu/covid-19-workplace-essentials-checklist-employee-guide For time-sensitive changes, refer the resources and information coming from the University Coronavirus website https://www.uoregon.edu/coronavirus  Note that specific COE updates will first be shared by email.
In short, our return to on-campus, in-person activities will not be a return to business as usual. Many of our typical on-campus/in-person activities will be modified, which will require changes in behaviors from all of us.

Full resumption planning information covering these points and other specifics related to on-campus expectations, will be shared in an online meeting during the week of September 14th. Please plan to attend. Information on the timing of this online meeting will be shared in the weeks ahead.

Any Fall resumption dates that have been shared to date and in the COE resumption plan are subject to changes that may be made by the state of Oregon, the Center for Disease Control or university guidance as the course of the pandemic shifts. Final guidance will be coming from the university in late August.

Dianna

---------------
Dianna Carrizales-Engelmann, PhD
Assistant Dean for Administration, College of Education
dcarriza at uoregon.edu<mailto:dcarriza at uoregon.edu> | 541-346-5407
1215 University of Oregon | Eugene, OR 97403-5277

I support all students regardless of immigration status or country of origin. As a Dreamer Ally, I support Dreamer students and promote their sense of belonging and safety as they pursue their higher education goals. For more information and resources please visit our Dreamers<https://www.uoregon.edu/dreamers> page and the Immigration FAQs<https://international.uoregon.edu/immigration_faq> page. I commit to not sharing your status with anyone if you reveal it to me, but also remind you that when interacting with faculty, staff, and offices around campus you are never required to reveal your immigration status.
[uo_logo_green_on_white_2]

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