coe-staff: COE planning ahead

Wed Aug 5 17:16:54 PDT 2020

The following message is sent on behalf of the COE Resumption Planning Team:

Dear COE Faculty and Staff,

For Fall 2020, the College of Education, like many colleges on campus has been planning to resume some in-person instructional activities. We have developed a COE-specific Resumption Plan to safely guide our use of college spaces during in-person instructional activities https://coedocs.uoregon.edu/display/governance/College+of+Education+Resumption+Planning+Materials. However, while we are planning ahead to ensure safe resumption of in-person activities, we continue to stand ready for anticipated changes during this ever-evolving, global crisis.

Your health and safety, and the health and safety of our students is our utmost priority. The basic principles shared in the resumption plan are to ensure the college's ability to:

*         Maintain low density and ensure physical distancing.

*         Ensure enhanced sanitizing.

*         Maintain ongoing communication.

*         Facilitate any tracking and tracing that may become necessary.
A few early guidelines aligned with the content of the college's plan are highlighted below:

Maintaining Low Density and Ensuring Physical Distancing:

*         Faculty and staff will be asked to schedule their presence on campus. Prior to the Fall, your Department Head or Business Manager will be in touch to discuss your in-person schedule for the Fall (based on current statewide information and on the unique needs in your department or program). In addition to providing your regular in-person schedule you will be requested to continue to track any unanticipated trips to campus in advance of traveling to campus. A form will be sent at the end of summer that will replace the Smartsheet request form that you have been using to date.

*         Occupancy coordinators. All department suites in the COE will have an assigned Occupancy Coordinator. This individual will be responsible for facilitating low density arrangements and physical distancing by maintaining an awareness of the in-person activity occurring within certain spaces in the COE complex. These individuals will also use this information to support any tracking or tracing needs that may arise.

*         Classroom occupancy will be limited. The number of chairs in the classroom will indicate the maximum number of individuals permitted to occupy the room at a given time.

*         Instructional activities will take priority. Any in-person, on-campus activity to occur on campus in the Fall will prioritize instructional activities. Research-related activities will continue to follow the guidance shared by the OVPRI.

*         Faculty will be asked to continue to rely on technology. Even when on campus, for the foreseeable future, faculty, staff, and students will be encouraged to continue to use the technological supports that allow you to maintain a physical distance.

*         Honor posted signs. New signs will be posted around the college indicating specific expectations associated with using the space. Faculty are asked to take the time to read and become familiar with the posted signs and guidelines. Be patient with each other as we all get used to the newness.

*         Self-Check for symptoms before coming to campus. Along with wearing masks, the UO-COVID-19 regulations require that any individuals coming to campus, conduct a self-health-check each day before coming on-campus. This self-check is to assess whether in the last 72 hours, you have had any COVID-19 symptoms<https://www.uoregon.edu/uo-covid-19-regulations#self-check-procedures> that are different from your baseline. See the full regulation for important details https://www.uoregon.edu/uo-covid-19-regulations. If COVID-19 symptoms are present, individuals should NOT come to campus.

*         Take the training. All faculty and staff are expected to take the 15-minute training posted here: https://uomytrack.pageuppeople.com/learning/3027 before returning to campus for any in-person activity. You will be asked to login via MyTrack to participate in this training.
Ensuring Enhanced Sanitizing:

*         Faculty will be responsible for sanitizing high touch points in shared spaces before and after use (Clean in - clean out). While most college and university cleaning protocols will be enhanced, many high touch places within suites and units will continue to require our own ongoing cleaning. Materials will be provided.
Maintaining Ongoing Communication:

*         Faculty will be asked to continue to monitor COE and UO guidance for short notice changes. Be familiar with the UO "Protect the Pond" Checklist https://hr.uoregon.edu/covid-19-workplace-essentials-checklist-employee-guide For time-sensitive changes, refer the resources and information coming from the University Coronavirus website https://www.uoregon.edu/coronavirus  Note that specific COE updates will first be shared by email.
In short, our return to on-campus, in-person activities will not be a return to business as usual. Many of our typical on-campus/in-person activities will be modified, which will require changes in behaviors from all of us.

Full resumption planning information covering these points and other specifics related to on-campus expectations, will be shared in an online meeting during the week of September 14th. Please plan to attend. Information on the timing of this online meeting will be shared in the weeks ahead.

Any Fall resumption dates that have been shared to date and in the COE resumption plan are subject to changes that may be made by the state of Oregon, the Center for Disease Control or university guidance as the course of the pandemic shifts. Final guidance will be coming from the university in late August.

Dianna

---------------
Dianna Carrizales-Engelmann, PhD
Assistant Dean for Administration, College of Education
dcarriza at uoregon.edu<mailto:dcarriza at uoregon.edu> | 541-346-5407
1215 University of Oregon | Eugene, OR 97403-5277

I support all students regardless of immigration status or country of origin. As a Dreamer Ally, I support Dreamer students and promote their sense of belonging and safety as they pursue their higher education goals. For more information and resources please visit our Dreamers<https://www.uoregon.edu/dreamers> page and the Immigration FAQs<https://international.uoregon.edu/immigration_faq> page. I commit to not sharing your status with anyone if you reveal it to me, but also remind you that when interacting with faculty, staff, and offices around campus you are never required to reveal your immigration status.
[uo_logo_green_on_white_2]

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