coe-staff: Voting Matrix Feedback — Correction

Sun May 26 13:48:55 PDT 2019

Dear All,

Please note that the Spring faculty and staff meeting is scheduled for June 7th, 2019 and NOT June 14th as was mis-stated in the note sent on Thursday. The date for the faculty and staff meeting is corrected in the email below.

Thank you,

Begin forwarded message:
From: Dianna Carrizales-Engelmann <dcarriza at uoregon.edu<mailto:dcarriza at uoregon.edu>>
Date: May 23, 2019 at 5:41:09 PM PDT
To: "coe-staff at lists.uoregon.edu<mailto:coe-staff at lists.uoregon.edu>" <coe-staff at lists.uoregon.edu<mailto:coe-staff at lists.uoregon.edu>>
Subject: Voting Matrix Feedback
The following message is sent on behalf of Dean Randy Kamphaus:

Dear Faculty and Staff,

I am writing today to request your assistance in addressing an apparent omission in our CoE Bylaws. I noted recently that some faculty classifications were not included as eligible voters – faculty holding the titles of Clinical Professors, Research Professors, and Professors of Practice. I’m at a loss to explain why we did not include these faculty in our bylaws revision of 2015.

Of course, any changes in our CoE Bylaws requires a vote of our eligible faculty and staff. In preparation for this vote, I am attaching three documents:

·         Existing Section 6 of our Bylaws, which includes our current voting matrix for faculty and staff

·         A marked up draft of a proposed replacement for Section 6, which was revised by our Faculty Advisory Committee and Academic Department Heads in meetings this week

·         A clean version of a proposed replacement for Section 6

Ideally, I would provide 30 days advance notice for a policy-related vote to take place. However, given the exclusionary nature of our current voting matrix, I would like to settle this issue before the end of Spring Quarter. Accordingly, I am invoking a truncated timeline for a faculty vote, which must be conducted in accordance with the strictures of our current Bylaws. They read:

COE Internal Governance lines 114 – 119: Some issues, such as college-wide approval of curricular changes, or changes to college or unit policy, shall require formal documentation and a vote shall be solicited electronically. All policy decisions, including the relevant department and unit policies, are subject to the COE policy (Section 6 of this document) on voting authority. In the event of a vote, a simple majority shall suffice for the item to pass and be considered approved.

COE Internal Governance lines 583 – 591: Normally, a notification shall be sent to all faculty and staff within 30 days of any policy changes informing faculty of the change. In addition input will be solicited prior to voting. This timeline, however, may be revised by the Dean in order to comply with a specific University timeline. When this occurs, the Dean shall provide a written rationale for the truncated timeline in the solicitation of input and request for votes. In all cases, proposals shall be presented for electronic ratification based on the college policy voting matrix. It is assumed that such the need for a truncated timeline and rationale from the Dean will be necessary only under rare circumstances.

I wish to follow these procedures by, a) providing opportunity for all faculty and staff to comment on the proposed voting matrix, and b) providing a rationale for the truncated timeline. First, please use the following link to provide feedback on the proposed voting matrix changes COE Voting Matrix Feedback and Voting survey<https://oregon.qualtrics.com/jfe/form/SV_0TfBlfFOlQ6ES0d> by 5:00 pm on June 3. I will make any revisions necessitated by your feedback and ask you to vote on the final proposal between June 5th and 12th. The results of the vote will be announced by email following our faculty and staff meeting on June 7th.

My rationale for this truncated timeline is singular. I wish to include all eligible faculty and staff in our governance processes, with voting being one of the most important opportunities for participation. There will be a need for faculty to vote on additional policy, tenure and promotion, and bylaws changes in the near future, and I wish for us to be prepared.

I look forward to your participation in this important governance activity.

Regards,

Randy

For scheduling, please contact Maggie Bosworth at  magboz at uoregon.edu<mailto:%20magboz at uoregon.edu> or 541-346-6467.
________________________________

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