coe-staff: FW: Academic policy reminders

Mon Nov 13 11:03:02 PST 2017

See below for some timely policy reminders from the OPAA.

Best.

From: Scott Pratt, Executive Vice Provost [mailto:academicaffairs at uoregon.edu]
Sent: Monday, November 13, 2017 10:02 AM
To: Dianna Carrizales-Engelmann <dcarriza at uoregon.edu>
Subject: Academic policy reminders

Policies that may affect your course planning, grading, and exam schedules.

[University of Oregon]<https://t.e2ma.net/click/0x56y/sbj4dh/0lo1pl>

[A Message from the Provost and Academic Affairs]<https://t.e2ma.net/click/0x56y/sbj4dh/gep1pl>

Dear Colleagues,
This message is to remind you of a number of academic policies that may affect your course planning, grading, and exam schedules. This message covers the following topics:

  *   Dead Week<https://t.e2ma.net/click/0x56y/sbj4dh/w6p1pl>
  *   Exam Conflicts<https://t.e2ma.net/click/0x56y/sbj4dh/czq1pl>
  *   Post-season Contests and Final Exams<https://t.e2ma.net/click/0x56y/sbj4dh/srr1pl>
  *   Religious Observances<https://t.e2ma.net/click/0x56y/sbj4dh/8js1pl>
  *   Major Declaration Policy<https://t.e2ma.net/click/0x56y/sbj4dh/oct1pl>
  *   Elimination of Y Grade<https://t.e2ma.net/click/0x56y/sbj4dh/44t1pl>
Dead Week
Faculty legislation controls assignments that may be required during the last week of regular classes, commonly known as Dead Week.
In the week preceding final examinations during fall, winter, and spring terms:

  *   No examination worth more than 20% of the final grade will be given, with the exception of make-up examinations.
  *   No final examinations will be given under any guise.
  *   No projects will be due unless they have been clearly specified on the class syllabus within the first two weeks of the term.
  *   Take-home examinations will be due no earlier than the day of the formally assigned final examination for the class in question.
Exam Conflicts
In the event that a student is scheduled for two or more exams at the same time, the following procedures assist with resolving the conflict:

  *   For regular courses with examinations scheduled at the same time, the course with the largest enrollment must provide an alternate examination;
  *   For conflicts between regular courses and combined examinations, the combined examination course must provide the alternate examination;
  *   For combined examinations with conflicts, the largest combined enrollment course must provide the alternate examination.
Students unable to resolve examination conflicts with their instructors may contact the Office of Academic Advising<https://t.e2ma.net/click/0x56y/sbj4dh/kxu1pl> for assistance.
Post-season Contests and Final Exams
Each term there may be UO athletic teams with a strong possibility of being invited to post-season competitions. The athletic event listed below is an official “university-sponsored event,” and as such, provides a legitimate excuse for student participants (e.g., team members, cheerleaders, band members, etc.) to be absent from regularly scheduled exams.
Students are encouraged to speak with their instructors prior to the athletic event to arrange for the completion of course work and final examinations in the case of such anticipated absence. For procedural recommendations, please review the Office of the Provost and Academic Affairs<https://t.e2ma.net/click/0x56y/sbj4dh/0pv1pl> website.
Potential NCAA championship conflicts for fall 2017:

  *   Women’s Volleyball
Religious Observances
The university respects the rights of all students and employees to observe their religious holidays, and will make reasonable accommodations, upon requests for such observances.
From the UO Discrimination policy<https://t.e2ma.net/click/0x56y/sbj4dh/giw1pl>, “Any student who, because of religious beliefs, is unable to attend classes on a particular day shall be excused from attendance requirements and from any examination or other assignment on that day. The student shall make up the examination or other assignment missed because of the absence.”
For more information on religious observances, including a religious observances calendar, and the Student Religious Accommodation Request Form, please see the Office of the Registrar’s<https://t.e2ma.net/click/0x56y/sbj4dh/wax1pl> website.
Major Declaration Policy
Students will be required to declare a major by a certain point in their academic career or see an advisor to receive a waiver and a PIN to register. The policy defines specific times by which students should declare a major. See the senate motion<https://t.e2ma.net/click/0x56y/sbj4dh/c3x1pl> and the full policy<https://t.e2ma.net/click/0x56y/sbj4dh/svy1pl> for details.
Elimination of Y Grade
The university no longer uses the “Y” grade.  For details on what faculty should use in specific situations instead of the “Y” see the policy proposal<https://t.e2ma.net/click/0x56y/sbj4dh/8nz1pl> and the senate motion<https://t.e2ma.net/click/0x56y/sbj4dh/og01pl>.
Further Information
If you have questions about these policies, or are faced with a situation you are unable to resolve, please feel free to contact us at academicaffairs at uoregon.edu<mailto:academicaffairs at uoregon.edu> or 541-346-3081.
Sincerely,
Scott Pratt
Executive Vice Provost for Academic Affairs

1258 University of Oregon, Eugene OR 97403-1258
P: 541-346-3186 | F: 541-346-2023

You are being sent this message based on your affiliation with the University of Oregon.

Share this email:

[http://d1v4jtnvxv2013.cloudfront.net/media/images/themes/editor/img/socialnetworks/social-email.png]<https://t.e2ma.net/share/outbound/e/0x56y/sbj4dh>

[http://d1v4jtnvxv2013.cloudfront.net/media/images/themes/editor/img/socialnetworks/social-twitter.png]<https://t.e2ma.net/share/outbound/t/0x56y/sbj4dh>

[http://d1v4jtnvxv2013.cloudfront.net/media/images/themes/editor/img/socialnetworks/social-facebook.png]<https://t.e2ma.net/share/outbound/f/0x56y/sbj4dh>

This email was sent to dcarriza at uoregon.edu.
To continue receiving our emails, please add us to your address book.
Unsubscribe<http://digital.uoregon.edu/email?utm_source=provostNovember-13-2017>

Having trouble viewing this email? View this email online<https://t.e2ma.net/message/0x56y/sbj4dh>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists-prod.uoregon.edu/pipermail/coe-staff/attachments/20171113/5924f9f2/attachment.html>