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<p class="MsoNormal"><i><span style="color:#4472C4">The following message is sent on behalf of Chris Murray, Associate Dean for Faculty Development, Chair of COE Merit Policy Committee:<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear COE faculty,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you to all voting faculty for submitting your votes and feedback on the 2023 COE Merit Policy. We received votes from 55 individuals (12 = No. 43 = Yes). As part of the vote, we received 12 comments from individuals in both the no
and yes categories. <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal">We appreciated the thoughtful suggestions and have incorporated almost all. There was general consistency across most of the feedback however, we received split input from individuals regarding
<u>merit scoring criteria</u>: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo5">Some individuals requested clarification on scoring criteria across the college to assure collegewide consistency in assigning criteria, whereas<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo5">Some individuals suggested that the merit criteria be defined at the department level.
<o:p></o:p></li></ul>
<p class="MsoNormal">Because the merit “pool” of funds is a collegewide pool, the decision made for this policy was to identify criteria that can be applied across the college with as much consistency as possible. See the general definitions that were added
to the end of the document to provide some consistency around that scoring. <o:p>
</o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal">This version of the policy is being shared with the Office of the Provost(OtP) this afternoon and within two days, the dean’s office and committee chair will receive a version with OtP edits that the dean’s office can elect to respond to.
The dean’s office will share any final edits made by OtP and/or Dean’s Office, before returning the version to the OtP for posting. Once the final edited version is approved by the Office of the Provost it will be posted and shared with the college.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal">A summary of all changes made since the vote and responses to queries raised is included below.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal">Attachments: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">COE Merit policy _ Faculty Approved (clean 2023 version)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">COE Merit policy _ Faculty Approved_tracked (2023 version reflecting changes made since vote)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Template provided by OtP_2022<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo7">Prior COE Merit Raise Policy_2016<o:p></o:p></li></ul>
<p class="MsoListParagraph" style="margin-left:1.0in"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="left" width="636" style="width:476.75pt;border-collapse:collapse;margin-left:6.75pt;margin-right:6.75pt">
<tbody>
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<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;background:#D9D9D9;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" align="center" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;text-align:center;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Concern or Question Raised</span></b><b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></b></p>
</td>
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<p class="MsoNormal" align="center" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;text-align:center;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Edited Responses<o:p></o:p></span></b></p>
</td>
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Review policy for inconsistent expectations:
</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">In particular the materials required were not consistently indicated as required throughout the document.
</span><b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Language throughout changed to improve consistency.<o:p></o:p></span></b></p>
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Subjectivity in review:
</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">This phrasing:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<i><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Department Heads (DH) or Research/Outreach Unit Directors and reviewers will use
<u>any and all</u> performance evaluation materials</span></i><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">appears to allow for cherry-picking. Change to<b>
</b>ensure that it is clear that consistency is expected. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">See change bottom of page 3:</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">
</span><span class="cf01"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Department Heads or Research/Outreach Unit Directors and reviewers will rely on a review of all existing performance
evaluation materials that…</span></i></span><span style="font-family:"Calibri Light",sans-serif;color:red;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Career Faculty without current performance evaluations:</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">
CTF without current review should have an opportunity to submit materials beyond CV.</span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">See changes on page 4.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Appendix A Faculty Activity Summary, page 8:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> Expanded to include all faculty
who do not have a current performance evaluation. <o:p></o:p></span></p>
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">DEI Insufficient</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">: The DEI expectation in this policy
is not rigorous enough / not in alignment with faculty expectations across all faculty domains.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">(This concern was repeated over several faculty)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">See changes on page 6, and to Appendix B, Merit Review Form, pages 9 and 10:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">
The single entry of Yes or No for DEI evidence has been removed, and included instead as an element that is encouraged across all domains of a faculty’s activity. According to the CBA (Appendix 2)</span><span style="mso-ligatures:standardcontextual">
</span><span style="font-family:"Times New Roman",serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-ligatures:standardcontextual">“<i>All faculty are expected to contribute to the University's goals regarding diversity, equity, and inclusion. These contributions may be in the areas of research, teaching, and service activities, as appropriate
given the faculty member’s job duties.” </i></span><span style="font-family:"Calibri Light",sans-serif;color:red;mso-ligatures:standardcontextual"> </span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Review policy for inconsistent use of terminology:
</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Inconsistent use of terminology around DEI to ensure use of all 3 words when referenced.
<b><span style="color:black"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">See change top of page 6 and to Appendix B, Merit Review Form, pages 9 and 10.</span></b><b><span style="font-family:"Calibri Light",sans-serif;color:red;mso-ligatures:standardcontextual"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Clarify collegewide criteria for Below, Meets, and Exceeds
</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">for consistency.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">See general definitions added page 10. General definitions were provided to support collegewide consistency. The definitions added on page 10 are intended to align with the
university definitions for Teaching, Research, and Service which will be included in policy-updates for Promotion and Tenure, Promotion and Review, Professional Responsibilities, and Teaching Evaluation whose policies are due in June of 2024.<o:p></o:p></span></p>
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</table>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="left" width="636" style="width:476.75pt;border-collapse:collapse;margin-left:6.75pt;margin-right:6.75pt">
<tbody>
<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;background:#D0CECE;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" align="center" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;text-align:center;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Concern or Question Raised</span></b><b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></b></p>
</td>
<td width="384" valign="top" style="width:4.0in;border:solid windowtext 1.0pt;border-left:none;background:#D0CECE;padding:0in 0in 0in 0in;height:15.0pt">
<p class="MsoNormal" align="center" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;text-align:center;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Responses without edits</span></b><b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Opt out:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> Why can faculty not Opt Out?<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">The non-allowance of opt-out is a university-wide policy.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Tracked changes:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> Why did faculty not receive a version with tracked changes?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">This was not an update to our existing policy so there are no line edits to be shared, this was built from a template provided by the Office of the Provost. New template and
prior policy attached.<o:p></o:p></span></p>
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<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Subjectivity in review:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> This policy appears to require subjective evaluation
in some areas.<o:p></o:p></span></p>
</td>
<td width="384" valign="top" style="width:4.0in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:15.0pt">
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">For most faculty, merit will be conducted in alignment with prior performance evaluations. Department Heads and evaluators will use the same process they use for performance
evaluations to review activities and materials submitted. The merit review does not, however, follow the same level of review as a promotion and tenure or other major reviews.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Subjectivity in review:</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> There appears to be liberty for evaluators to prioritize
some efforts over others.<b><o:p></o:p></b></span></p>
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<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Submitted materials are intended to be<b>
</b>consistent across faculty. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
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<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">CTF representation:
</span></b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"> Career Research faculty were not represented on the committee.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
</td>
<td width="384" valign="top" style="width:4.0in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:15.0pt">
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<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Career track faculty for research (CTRF) were represented on the committee, by Brigid Flannery. In addition, the comment period was intended to allow for all faculty to review
for missing content or unaddressed areas.<o:p></o:p></span></p>
</td>
</tr>
<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">No opportunity to comment before vote.</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">
</span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
</td>
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<span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">All comments submitted during the voting window will be considered as potential edits.</span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Committee Representation:</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"> The committee was not
sufficiently representative of the faculty and identities who need a voice in this area.<o:p></o:p></span></p>
</td>
<td width="384" valign="top" style="width:4.0in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:15.0pt">
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<span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">The comment period was intended to allow for all faculty to review for missing content or unaddressed areas.</span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:6.0pt;margin-right:.2in;mso-margin-bottom-alt:auto;margin-left:.2in;line-height:105%;mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:15.0pt">
<td width="252" valign="top" style="width:188.75pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
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<b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual">Allow department control of criteria:</span></b><span style="font-family:"Calibri Light",sans-serif;color:black;mso-ligatures:standardcontextual"> Request criteria
for Below, Meets, and Exceeds be made at the department level.</span><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
</td>
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<span style="font-family:"Calibri Light",sans-serif;mso-ligatures:standardcontextual">Because the merit “pool” is collegewide, the expectation for this policy is that criteria for evaluating merit should be applied across the college as consistently as possible.
See general definitions added to the end of the document.<span style="color:red"><o:p></o:p></span></span></p>
</td>
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</tbody>
</table>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Chris<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;color:#385623">Christopher Murray, Ph.D.</span></b><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Professor, Counseling Psychology & Human Services</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Associate Dean for Faculty Development,
<a href="https://education.uoregon.edu/"><span style="color:#385623">College of Education</span></a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Director, <a href="https://chd.uoregon.edu/">
<span style="color:#385623">Center on Human Development</span></a> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">541.346.1445</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623"><a href="mailto:cjmurray@uoregon.edu"><span style="color:#385623">cjmurray@uoregon.edu</span></a></span><o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>***<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>From:</b> Dianna Carrizales-Engelmann <br>
<b>Sent:</b> Thursday, May 18, 2023 2:20 PM<br>
<b>To:</b> Chris Murray <<a href="mailto:cjmurray@uoregon.edu">cjmurray@uoregon.edu</a>><br>
<b>Cc:</b> Amy Green <<a href="mailto:amygreen@uoregon.edu">amygreen@uoregon.edu</a>><br>
<b>Subject:</b> COE Merit Policy FACULTY VOTE due May 26th 2023<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="color:#4472C4">The following email is shared on behalf of Associate Dean for Faculty Development, Chris Murray:<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="color:#4472C4"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="color:#4472C4">(You are receiving this email as an eligible voting COE faculty member, if you believe you have received this note in error, please disregard)
<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">Dear COE Faculty, <o:p></o:p></p>
<p class="MsoNormal">The Merit Policy Committee appointed by Dean McIntyre in Winter of this year to define the parameters of the COE Faculty Merit Policy has concluded their service.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Merit Policy Committee was comprised of:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Chris Murray, Associate Dean for Faculty Development, Chair (CPHS)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">John Seeley, Associate Dean for Research (SPECS)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Leslie Stephenson (Research Representative, CTL)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Leslie Leve, Department Head CPHS<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Ellen McWhirter, Department Head CPHS<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Joanna Goode, Department Head EDST<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Ben Clarke, Department Head SPECS<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Brigid Flannery, (Research Representative, BRT)<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The committee’s role was to identify a streamlined, transparent, and equitable process for the determination of merit across all eligible faculty groups in the college. The committee referred to past practices, university recommendations,
and existing college tools to propose the College-level process that is nested within the larger context of university review of merit and completed templated materials that were provided by the Office of the Provost. The committee reviewed independently and
met in the Spring to complete the final version that is attached for faculty review and vote. The committee also provided the dean’s office an opportunity to review and has approved and incorporated dean’s office feedback into this version.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please use the <a href="https://oregon.qualtrics.com/jfe/form/SV_6lYUITAfwJAtxDo">
COE Merit Policy survey link here</a> to register your vote of yes or no by <b>Friday May 26<sup>th
</sup>2023.</b> You may add comments in relation to either a yes or no vote. Any comments resulting in any substantive changes to the policy will be returned to the COE faculty for review.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A majority vote of Yes will move this policy forward to the Office of the Provost, who will return it to the college Dean’s office for final review, edit, and sign-off. Once the dean’s office has reviewed and signed-off, a final version
will be submitted to the Office of the Provost for approval and posting. <o:p></o:p></p>
<p class="MsoNormal">A majority vote of No will require the committee to review comments and re-submit with any relevant changes.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The committee has signed off on this version of the policy and have indicated their approval of the final product. I am confident in the process and the final product and am grateful to the committee members for this service and diligent
review.<span style="color:#70AD47"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Chris <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="xmsonormal"><b><span style="font-size:12.0pt;color:#385623">Christopher Murray, Ph.D.</span></b><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Professor, Counseling Psychology & Human Services</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Associate Dean for Faculty Development,
<a href="https://education.uoregon.edu/"><span style="color:#385623">College of Education</span></a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">Director, <a href="https://chd.uoregon.edu/">
<span style="color:#385623">Center on Human Development</span></a> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623">541.346.1445</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#385623"><a href="mailto:cjmurray@uoregon.edu"><span style="color:#385623">cjmurray@uoregon.edu</span></a></span><o:p></o:p></p>
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