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<p class="MsoNormal">Dear Faculty,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">As we edge toward the end of January I wanted to announce the
<b>timeline of the College of Education’s</b> faculty annual performance review process as well as notify you of a few important updates related to
<b>the spring evaluation</b> process. <o:p></o:p></p>
<p class="MsoNormal"><s><o:p><span style="text-decoration:none"> </span></o:p></s></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Faculty Annual Evaluation Timeline and Process Information:</span>
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><b><i><span style="font-size:11.5pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.5pt">Timeline for all Faculty Reviews (Instructional NTTF, Research NTTF, and TTF):</span></i></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>January 1, 2020 – December 31, 2020</b> (period under review for all faculty). The review will encompass all professional activity within the 2020 calendar year from January 1<sup>st</sup> 2020 – December
31<sup>st</sup> 2020 (which includes publications, instruction, service, research and contributions to equity and inclusion as relevant to the faculty position).
<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:red"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:red;mso-list:l2 level1 lfo1"><b><span style="color:windowtext">March 6, 2021
</span></b><span style="color:windowtext">(Deadline for submission of all required materials)</span><span style="color:windowtext">: No later than March 6<sup>th</sup> 2021, all faculty under review will submit required documents to their supervisor. Supervisors
will begin scheduling 1-1 annual review meetings with faculty to discuss performance in the past calendar year and discuss performance goals for the upcoming yea</span><span style="color:#1F497D">r.
</span><span style="color:windowtext">See below for the materials necessary for each faculty level.</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><b>April 9, 2021:</b> By this date, supervisors must have completed all evaluations and all evaluation materials must be submitted to COE HR.
<o:p></o:p></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:11.5pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.5pt">Materials for Faculty Classification:</span></i></b><b><span style="font-size:11.5pt">
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.5pt">All Materials<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2">
<a href="https://coedocs.uoregon.edu/display/governance/Annual+Review+and+Merit+Review+Policies"><span style="color:#2F5496">Faculty Annual Review Templates and Forms</span></a> are available on the COE Governance site. Faculty and their supervisor must use
the most current versions of the templates stored on the COE Governance site.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l1 level1 lfo2">
Note: In light of the unique circumstances of 2020, all faculty are invited to add an optional statement to their annual review materials regarding the impact of the COVID-19 pandemic on their research, teaching, service, and clinical service.<o:p></o:p></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:11.5pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b>Instructional NTTF (Career, Retired and Pro Tem): <o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">By the March 6<sup>th</sup> deadline, Instructional Career Track Faculty must submit to their Department Head and Program Director:
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b>A completed Instructional NTTF Annual Review Executive Summary</b>: This document outlines performance accomplishments, achievements, and growth over the performance period of January 1, 2020 – December
31, 2020 and should be no longer than two pages in length.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b>A highlighted CV</b>: The CV should highlight (via color coding/shading) calendar year 2020 accomplishments. There are no restrictions on page lengths for CVs.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l0 level2 lfo3">
Note: The Annual Work Assignment planning sheet that has been used optionally in previous years, will now be required for all instructional faculty. You and your Department Head or supervisor will use this sheet during your evaluation discussion to document
annual instructional workload as well as any approved variations from COE’s workload policy.
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Research NTTF (Career, Retired and Pro Tem):<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">By the March 6<sup>th</sup> deadline, Research Career Track Faculty must submit to their supervisor:
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b>A Research NTTF Annual Evaluation form with sections noted:
<i>To be completed by faculty member</i></b>: Note that there are three versions of this form, one for each research classification series (Research Assistant, Research Associate, Research Professor).<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3"><b>A highlighted CV</b>: The CV should highlight (via color coding/shading) calendar year 2020 accomplishments. There are no restrictions on page lengths for CVs.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Tenure Track Faculty Only (does not apply to tenured faculty):<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">By the March 6<sup>th</sup> deadline, Tenure Track Faculty must submit to their Department Head:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3">A completed TTF Annual Review Executive Summary: This document outlines performance accomplishments, achievements, and growth over the performance period of January 1, 2020 – December 31, 2020 and should
be no longer than four pages in length. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3">A highlighted CV: The CV should highlight (via color coding/shading) calendar year 2020 accomplishments. There are no restrictions on page lengths for CVs.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo3">Note: Tenured faculty will not receive an annual review this year per the Provost’s guidance around reducing nonessential service for department heads.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l0 level2 lfo3">
Also note: Per the provost’s <a href="https://provost.uoregon.edu/guidance-promotion-and-tenurereview-processes">
guidance</a><span class="MsoHyperlink"> </span>3<sup>rd</sup> year reviews for will be postponed until AY21-22 unless the faculty member eligible for a review opts to be reviewed.
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">Amy <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Bradley Hand ITC";color:#538135">Amy Green<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Baskerville Old Face",serif;color:#385623">Assistant Director for Human Resources, College of Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Baskerville Old Face",serif;color:#385623">University of Oregon<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Baskerville Old Face",serif;color:#385623">1215 University of Oregon<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Baskerville Old Face",serif;color:#385623">Eugene, Oregon 97424<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Baskerville Old Face",serif;color:#A8D08D">541-346-2449
<a href="mailto:amygreen@uoregon.edu"><span style="color:#A8D08D">amygreen@uoregon.edu</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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