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<p class="MsoNormal"><span style="color:black">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal">The Business Affairs Financial Services Department would like to remind University of Oregon (UO) personnel of the use of account code A0951 Cash-Department Deposit In Transit. For payments you have received but cannot deposit before the
Cashiers’ Office year-end deadline of 3:00 p.m., Thursday June 30th, please use the following procedures to record a deposit in transit.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Record the deposit in transit by JV with a June transaction date:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Debit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Credit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">To make the physical deposit with UO Cashiers using Banner form TWADEPO the next month:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Debit CASH, CHEK, or CARD depending on how the payment was received<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Credit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If deposits are made with the Cashiers’ Office in July that were received by your department in June, and the above procedures were not utilized, accrue the deposit with the following JV’s.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">To correct the FY22 activity, record the deposit in transit by JV with a June transaction date:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Debit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Credit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">To correct the FY23 activity, reverse the entry with a July transaction date:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Debit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Credit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please note that this account code and procedure should only be used to record payments that you have received but are unable to deposit with UO Cashiers by month end. Established cash handling procedures must be followed as indicated at<span style="color:black">
</span><a href="https://ba.uoregon.edu/content/cash-handling-and-departmental-deposits">https://ba.uoregon.edu/content/cash-handling-and-departmental-deposits</a>.<o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Business Affairs Financial Services Department<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Phil Davis, 6-3524, <u><span style="color:#0563C1"><a href="mailto:pdavis@uoregon.edu">pdavis@uoregon.edu</a></span></u><o:p></o:p></p>
<p class="MsoNormal">Jill Ritz, 6-1256, <a href="mailto:jritz@uoregon.edu">jritz@uoregon.edu</a><o:p></o:p></p>
<p class="MsoNormal">Robbin Howard, 6-1115, <a href="mailto:rchoward@uoregon.edu">
rchoward@uoregon.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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