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<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Good morning,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Business Affairs Office (BAO) Financial Services Department would like to remind University of Oregon (UO) personnel of the use of account code A0951 Cash-Department Deposit In Transit.
For payments you have received but cannot deposit before the Cashiers’ Office year-end deadline of 2:00 p.m., Tuesday June 30th, please use the following procedures to record a deposit in transit.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Record the deposit in transit by JV with a June transaction date:<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Debit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Credit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To make the physical deposit with UO Cashiers using Banner form TWADEPO the next month:<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Debit CASH, CHEK, or CARD depending on how the payment was received<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Credit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If deposits are made with the Cashiers’ Office in July that were received by your department in June, and the above procedures were not utilized, accrue the deposit with the following JV’s.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To correct the FY20 activity, record the deposit in transit by JV with a June transaction date:<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Debit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Credit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To correct the FY21 activity, reverse the entry with a July transaction date:<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Debit Department Index Revenue, Unearned Revenue, Accounts Receivable, etc.<o:p></o:p></span></p>
<p style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Credit Department Index A0951 Cash-Department Deposit In Transit<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please note that this account code and procedure should only be used to record payments that you have received but are unable to deposit with UO Cashiers by month end. Established cash handling
procedures must be followed as indicated at<span style="color:black"> </span><a href="https://ba.uoregon.edu/content/cash-handling-and-departmental-deposits"><b><span style="font-size:12.0pt">https://ba.uoregon.edu/content/cash-handling-and-departmental-deposits</span></b></a>.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you,<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">BAO Financial Services Department<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Phil Davis, 6-3524,
<u><span style="color:blue"><a href="mailto:pdavis@uoregon.edu">pdavis@uoregon.edu</a></span></u><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Jill Ritz, 6-1256,
<a href="mailto:jritz@uoregon.edu"><span style="font-size:12.0pt">jritz@uoregon.edu</span></a><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Robbin Howard, 6-1115,
<a href="mailto:rchoward@uoregon.edu"><span style="font-size:12.0pt">rchoward@uoregon.edu</span></a><o:p></o:p></span></p>
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