<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:Georgia;
panose-1:2 4 5 2 5 4 5 2 3 3;}
@font-face
{font-family:"Source Serif Pro";
panose-1:2 4 6 3 5 4 5 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style>
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">Dear Campus Colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">In case you missed it, Purchasing and Contracting Services and Business Affairs announced last week that the newly updated and expanded Duck Depot will be available campus-wide on November
17, 2025! We are excited about the improved processes, functionalities, and efficiencies that the new Duck Depot will bring to campus.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">Pilot users have been using the new system to place orders and process invoices since early October. The New Duck Depot implementation team is using feedback from the pilot group to ensure
the system is configured to be as functional as possible at go-live. We will continue to welcome feedback after the new Duck Depot goes live to continuously improve the system.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">Shortly after go-live, ordering on the previous instance of Duck Depot will be disabled. PCS will extract all order data from the previous instance of Duck Depot before it is decommissioned.
Users will also be able to pull order data from that system <a name="_Int_bmbFvUtS">
until</a> December 31, 2025. Similarly, processing of all supplier invoices and all purchase orders will move to the new Duck Depot in the weeks after go-live.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">Recently we hosted two townhall sessions that introduced the new Duck Depot. In those sessions, we provided details on the goals and benefits, demonstrated the purchasing and accounts
payable processes in the system, and introduced the training materials that will be coming your way. You can find the recordings for those sessions on the
<a href="https://pcs.uoregon.edu/duck-depot-expansion">Duck Depot Expansion</a> webpage. In the coming weeks leading up to go-live, additional information about processes and procedures, training, office hours, and roles will be posted there as well. Keep
checking back as the go-live date approaches. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif">If you have any questions, please contact our project team at
<a href="mailto:duckdepot@uoregon.edu">duckdepot@uoregon.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif;color:black">Greg Shabram and Eddie Roberts<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro",serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-ligatures:none"><img border="0" width="284" height="60" style="width:2.9583in;height:.625in" id="Picture_x0020_2" src="cid:image001.png@01DC4A3E.89E890A0" alt="A picture containing text, sign
Description automatically generated"></span><span style="font-size:11.0pt;font-family:"Georgia",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">The Buyers list is intended to communicate with campus users who have a role in purchasing decisions and purchasing on behalf of the University. You may manage your list subscription
<a href="https://lists.uoregon.edu/mailman/listinfo/buyers">here</a>.</span></i><i><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>