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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">It is that time of year again to begin preparing for FY25 year-end, June 30, 2025. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Please remember, if you want your expenditures charged in FY25, the goods must be received, or services be performed, by June 30</span><sup><span style="font-size:9.5pt;font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">th</span></sup><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">. In
planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during
this period. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction
deadlines to help ensure timely processing: </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Custom Contracts </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Submit by May 12th </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Form Contracts </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Submit by June 2nd </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Purchase Orders </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Submit by June 9th </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Sole Source </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Submit by May 1st</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">RFQs for Goods or Services</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">Submit by May 9th</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">AP for Goods or Services</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;background:yellow;mso-ligatures:none">Submit by </span><span style="font-family:"Arial",sans-serif;color:black;background:yellow;mso-ligatures:none">April
25<sup>th</sup> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">RFPs for Goods or Services</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:115%;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;background:yellow;mso-ligatures:none">Submit by </span><span style="font-family:"Arial",sans-serif;color:black;background:yellow;mso-ligatures:none">April</span><span style="font-family:"Arial",sans-serif;color:#212121;background:yellow;mso-ligatures:none"> </span><span style="font-family:"Arial",sans-serif;color:black;background:yellow;mso-ligatures:none">25th </span><span style="font-family:"Arial",sans-serif;color:#212121;background:yellow;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><span style="font-size:16.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">These timelines require a commitment from your team to be responsive to PCS questions and requests for information.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="color:#212121;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">For procurements in process to be included in FY25, the resulting contract or purchase order must be submitted by the required dates
above. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><i><span style="font-size:16.0pt;font-family:"Calibri",sans-serif;color:red;mso-ligatures:none"> </span></i></b><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><b><i><span style="font-size:16.0pt;font-family:"Calibri",sans-serif;color:red;mso-ligatures:none">Important Notes!</span></i></b><span style="font-size:16.0pt;font-family:"Calibri",sans-serif;color:red;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none">Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of
the fiscal year.</span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none">If your procurement requires approvals outside of PCS, additional lead time may be required. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:none">Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year,
continued supply chain disruptions may delay delivery until well after fiscal year end. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none">If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419. </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#212121;mso-ligatures:none"> </span><span style="color:#212121;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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