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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><b>Hello Campus Buyers,<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>RE: PCS Policy Updates<o:p></o:p></b></p>
<p class="MsoNormal">Exciting updates to PCS Policy and Procedures are here! <o:p>
</o:p></p>
<p class="MsoNormal"> As of October 1, 2023, a number of positive changes to the <span style="color:#2B579A;background:#E6E6E6">
<a href="https://pcs.uoregon.edu/sites/pcs1-stage.uoregon.edu/files/pcsprocedures_final_topost.pdf"><span style="background:yellow;mso-highlight:yellow">UO Purchasing and Contracting Procedures</span></a></span> will go into effect. Below are some highlights
of the upcoming key procedure updates.<o:p></o:p></p>
<p class="MsoNormal"><b><u>PROCUREMENT THRESHOLD CHANGE<o:p></o:p></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Beginning on October 1, 2023, the threshold for direct procurement will be increased from $25,000 to $50,000. In the absence of a PCS approved exemption from competition, a PCS led competitive process will be required for purchases over $50,000. A Request
for Quote or Three Quote Process will be required for purchases between $50,000 and $250,000. A Request for Proposal or Alternative Procurement will be required for purchases that exceed $250,000.
<i>See Section 5 of the PCS Procedures for more information. </i>Note: <i>These new thresholds also apply to federal procurements under Uniform Guidance rules.
<o:p></o:p></i></li></ul>
<p class="MsoNormal"><b><u>CHANGES TO LEVEL 1 CONTRACTING AUTHORITY<o:p></o:p></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo2">
Beginning on October 1, 2023, individuals with L1 Contracting Authority will be able approve invoices or sign UO POs up to $10,000; a $5,000 increase from current limits.
<i>See Section 10.4 of the PCS Procedures for more information.</i><o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo2">
In addition to the above-mentioned increase to Delegated Contracting Authority, individuals with L1CA and L2CA must attend annual training as identified by PCS to maintain their current Delegated Contracting Authority.
<i>Please see Section 10.4.2.6 of the revised PCS Procedures for more information.</i><o:p></o:p></li></ul>
<p class="MsoNormal"><b><u>CLARIFICATION OF EXISTING EXEMPTIONS FROM COMPETITION<o:p></o:p></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
Named in Grant Exemption (6.6.22.4) has been updated to specifically include express waivers and subawards (as determined and/or verified by SPS).<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
Artist Exemption (6.6.25) has been updated to specifically include musicians, videographers, and website designers (This does not extend to website
<i>developers</i>).<o:p></o:p></li></ul>
<p class="MsoNormal"><b><u>NEW EXEMPTIONS FROM COMPETITION<o:p></o:p></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
Outgoing Sponsorships (6.6.27) exempts the purchase of booth space for exhibits at conventions, recruitment events, trade shows, and other similar events.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
Student Recruitment (6.6.28) exempts contracts with third-party student recruitment service providers.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
Foreign Group Travel (6.6.29) exempts group travel in foreign countries from competition.<o:p></o:p></li></ul>
<p class="MsoNormal">The updated procedures can be read in full at: <span style="background:yellow;mso-highlight:yellow">
UO Purchasing and Contracting Procedures (link)</span>. If you have any questions pertaining to these policy and procedure changes, please contact
<a href="mailto:uop2help@uoregon.edu">uop2help@uoregon.edu.</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="190" height="39" style="width:1.9791in;height:.4062in" id="Picture_x0020_1" src="cid:image001.png@01D9F512.EEA6DE30"><span style="font-size:8.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#124734">Shari L. Wheeler, CCA, CPSD | Associate Director of Outreach & Operations<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#54565B">Purchasing & Contracting Services<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#54565B">1600 Millrace Suite 306 | Eugene, OR 97403<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#54565B">(541) 346-3283 |</span><span style="font-size:10.0pt;color:#595959">
</span><u><span style="font-size:10.0pt;color:blue"><a href="mailto:shari@uoregon.edu">shari@uoregon.edu</a><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:10.0pt">(541)543-4462 cell</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F497D"><a href="vpgc.uoregon.edu"><span style="color:blue">pcs.uoregon.edu</span></a></span><u><span style="color:blue"><o:p></o:p></span></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
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