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<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Dear Campus:
<o:p></o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">It is that time of year again for preparing for FY21 year-end, June 30, 2021.
<o:p></o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please remember, if you want your expenditures charged in FY21, the goods must be received or services be performed by June 30<sup>th</sup>. In planning your purchases and
contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
<o:p></o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><i><span style="font-family:"Arial",sans-serif">The state procurement posting site, ORPIN will be shut down from June 16, 2021 through July 1, 2021. As UO must cross-post procurements on the state website to fulfill HUB/MWESB requirements,
we will be unable to post any procurements during that timeframe or immediately before that timeframe. Additionally,
<b>procurements cannot be set to close during those dates, </b>or immediately after those dates.
<o:p></o:p></span></i></p>
<p class="xmsonormal"><i><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></i></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:<o:p></o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
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<p class="xmsonormal">New Custom Contracts<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Submit by May 14<sup>th</sup><o:p></o:p></p>
</td>
</tr>
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<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">New Form Contracts<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Submit by June 4<sup>th</sup> <span style="color:#1F497D"> </span><o:p></o:p></p>
</td>
</tr>
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<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">New Purchase Orders<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Submit by June 11<sup>th</sup> <o:p></o:p></p>
</td>
</tr>
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<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">New Sole Source, APs & RFQs<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Submit by May 1<sup>th</sup> <o:p></o:p></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">New RFPs<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Submit by April 15<sup>th</sup> <span style="color:#1F497D">
</span><o:p></o:p></p>
</td>
</tr>
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<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">PCard reports submitted for March, April May 2021<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Complete by June 30<sup>th</sup><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">P-Card reports submitted for June 2021<o:p></o:p></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="xmsonormal">Complete by July 9<sup>th</sup><o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Procurements, Contracts and Purchase Orders received by the above deadline dates will receive priority processing. Documents received after the deadline dates noted above may
not be completed prior to year-end closing of the books. For procurements in process to be included in FY21, the resulting contract or purchase order must be submitted by the required dates above.<o:p></o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><b><i><span style="font-size:12.0pt;color:red">Please note -</span></i></b><b><i><span style="font-family:"Arial",sans-serif;color:red"> Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through
the end of the fiscal year</span></i></b><b><i><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></i></b></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="MsoNormal"> <span style="font-family:"Calisto MT",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif;color:#262626">Purchasing & Contracting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calisto MT",serif;color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calisto MT",serif;color:#262626">1600 Millrace Drive Suite 306<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calisto MT",serif;color:#262626">Eugene, Oregon 97403-1995<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"><a href="http://pcs.uoregon.edu/"><span style="font-size:10.0pt;color:blue">http://pcs.uoregon.edu</span></a></span><span style="font-size:10.0pt;font-family:"Calisto MT",serif;color:#262626">
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#00B050"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><img border="0" width="216" height="45" style="width:2.25in;height:.4687in" id="Picture_x0020_1" src="cid:image003.png@01D726F9.47DCBDC0" alt="cid:C5DD18F5-7FD1-432B-AFF0-11130A6608D4"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif">Phone help available 9am-11am and 1pm-3pm Monday through Friday at (541) 346-2419<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calisto MT",serif"><o:p> </o:p></span></p>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"><img border="0" width="190" height="39" style="width:1.9791in;height:.4062in" id="x_Picture_x0020_1" src="cid:image001.png@01D7262F.8F731000" alt="cid:4B9B6C3F-95CC-44A6-9B03-D592F3AE51E2"></span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:10.0pt;color:#124734">Shari Powell, SHRM-CP | Associate Director of Outreach & Operations</span></b><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:10.0pt;color:#54565B">Purchasing and Contracting Services</span></b><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#54565B">1600 Millrace Drive, Suite 306 | Eugene, OR 97403-1995</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#54565B">(541) 346-3283 |</span><span style="font-size:10.0pt;color:#595959">
<a href="mailto:shari@uoregon.edu">shari@uoregon.edu</a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;color:#1F497D"><a href="https://pcs.uoregon.edu/">pcs.uoregon.edu</a></span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><img border="0" width="212" height="70" style="width:2.2083in;height:.7291in" id="x_Picture_x0020_2" src="cid:image002.png@01D7262F.8F731000" alt="award"><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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