buyers: Year-End Closing Timelines - Purchasing and Contracting Services

[Lynne Harrell]

Dear Campus:
It is that time of year again for preparing for FY13 year-end, June 30th, 2013.
Please remember, if you want your expenditures charged in FY13, the goods must be received or services be performed by June 30th.  In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS).  Please provide PCS as much advanced notice as possible during this period.
As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:
New Custom Contracts

Submit by June 3rd

New Form Contracts

Submit by June 17th

New Purchase Orders

Submit by June 17th

New Procurements

Submit by May 13th

P-Card Journal Vouchers

Complete by June 30th for months of March, April and May 2013

Complete by July 8th for month of June 2013

Procurements, Contracts and Purchase Orders received by the above deadline dates will receive priority processing.  Documents received after the deadline dates noted above may not be completed prior to year-end closing of the books.  For procurements in process to be included in FY13, the resulting contract or purchase order must be submitted by the required dates above.
PCS would like to thank departments for your cooperation for ensuring a smooth year end process.
If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.

Purchasing and Contracting Services
University of Oregon
720 E. 13th Avenue, Suite 302
Eugene, OR  97401-3753
(541) 346-2419
(541) 346-2425 fax
pcs.uoregon.edu<http://pcs.uoregon.edu/>




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