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<pre><span style="font-family:"Arial",sans-serif;color:black">New Mobile Technology Forms Required<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Pursuant to the Mobile Technology Policy and Payment Procedures, <a href="https://ba.uoregon.edu/content/mobile-technology-payment-procedures,">https://ba.uoregon.edu/content/mobile-technology-payment-procedures,</a> a new Mobile Technology Access and Payment Option Request form (MTAPOR) will be required by July 1<sup>st</sup> (FY23) for employees that are receiving monthly mobile technology reimbursements.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Updated reimbursement rates are effective July 1, 2022 (in accordance with
<a href="https://policies.uoregon.edu/vol-4-finance-administration-infrastructure/ch-4-business-affairs/payment-options-mobile-technology">
UO Policy IV.04.04</a>)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<pre><span style="font-family:"Arial",sans-serif;color:black">Note: A remote/hybrid work schedule is not a rationale to grant a new mobile technology reimbursement request.</span><span style="font-family:"Arial",sans-serif"> <span style="color:black"> With the ongoing campus transition from hard phones to Teams Calling, University-issued technology (e.g., laptop) can be used for telephone calls.<o:p></o:p></span></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Reimbursements for employee usage of mobile technology are currently provided on a tax-exempt basis. To comply with the IRS language for deductible business expenses of "both ordinary and necessary" the UO determines an average cost for a representative level of technology and service plan, and utilizes that average to set maximum reimbursement amounts for each tier of service.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The Business Affairs Office has established recommended payment tiers for mobile technology reimbursements. Please note that the rates for fiscal year 23 will remain the same as the rates for fiscal year 22. The maximum monthly reimbursement amounts for each tier have been set at the following rates FY23:<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier One - Low/Infrequent Use <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">$17.50<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier Two - Routine Use <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">$35.00<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier Three - High Use <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">$63.00<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Note: These are maximum amounts, the amounts reimbursed can be less based on actual usage and fees paid.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Payment Tier definitions:<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier 1 - Low/Infrequent Use - Employee serves in on-call capacity on occasion<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier 2 - Routine Use - Employee is expected to be available throughout the work day, either at a fixed workstation or remote locations. Employee uses mobile technology for both voice and data (i.e., email) interactions<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Tier 3 - High Use - Employee travels frequently or is otherwise away from a university workstation and utilizes mobile technology as a primary means of conducting university business<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">All mobile technology reimbursements are processed by departments. There is no central processing of mobile technology reimbursements. Departments will need to have the processing complete on these forms prior to issuing the July reimbursement payments.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Here is a link to the departmentally processed electronic form:<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><a href="https://forms.uoregon.edu/node/add/ba-mtapor?field_er_doc_type=41283&field_er_submission_invite=">https://forms.uoregon.edu/node/add/ba-mtapor?field_er_doc_type=41283&field_er_submission_invite=</a><o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The electronic form is designed to allow completion online and routes the form for approvals utilizing email. The form will retain history of all approvals and if any change takes place, the form will be rerouted for approval by all parties. This form will require four signatures with email information. One for the employee receiving the reimbursement, two for the authorizing signatures and one for the Department Processor. Once the employee and two authorizing signatures are completed, this form is routed back to the Department Processor. The processor will receive an email from the forms site letting them know a completed form is awaiting their attention.<o:p></o:p></span></pre>
<p class="MsoNormal"><o:p> </o:p></p>
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