<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Source Serif Pro";}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Dear Campus:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">It is that time of year again to begin preparing for FY22 year-end, June 30, 2022.
</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please remember, if you want your expenditures charged in FY22, the goods must be received, or services be performed, by June 30<sup>th</sup>. In planning your purchases and
contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">As part of PCS’ preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New Custom Contracts</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 13th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New Form Contracts</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by June 3rd
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New Purchase Orders</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by June 10th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New Sole Source
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New RFQs for Goods</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">New RFQs for Services</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">AP for Goods</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">AP for Services</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">RFPs</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Submit by May 6th
</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">PCard reports submitted for March, April May 2022</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Complete by June 30th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
<tr>
<td width="318" valign="top" style="width:238.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">P-Card reports submitted for June 2022</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
<td width="162" valign="top" style="width:121.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Complete by July 9th</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">For procurements in process to be included in FY22, the resulting contract or purchase order must be submitted by the required dates above.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:16.0pt;color:red">Important Note!<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red">Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:red">Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, supply chain disruptions may delay delivery until well after fiscal
year end. </span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#262626">Purchasing & Contracting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro";color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro";color:#8D1D58">Phone help available 9am-11am and 1pm-3pm Monday through Friday at 541.346.2419<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626">1600 Millrace Drive Suite 306<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626">Eugene, Oregon 97403-1995<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Source Serif Pro""><a href="http://pcs.uoregon.edu/"><span style="font-size:10.0pt;color:blue">http://pcs.uoregon.edu</span></a></span><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="284" height="60" style="width:2.9583in;height:.625in" id="Picture_x0020_3" src="cid:image001.png@01D85ECD.92EDBC30" alt="A picture containing text, sign
Description automatically generated"><span style="font-size:10.0pt;font-family:"Source Serif Pro";color:#262626"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>