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<p align="center" style="text-align:center"><b><span style="font-size:14.0pt;font-family:"Courier New";color:black">New Mobile Technology Forms Required</span></b><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Pursuant to the Mobile Technology Policy and Payment Procedures,
</span><span style="font-family:"Calibri",sans-serif;color:black"><a href="https://ba.uoregon.edu/content/mobile-technology-payment-procedures" target="_blank"><span style="font-family:"Courier New"">https://ba.uoregon.edu/content/mobile-technology-payment-procedures</span></a></span><span style="font-family:"Courier New";color:blue">,
</span><span style="font-family:"Courier New";color:black">a new Mobile Technology Access and Payment Option Request form (MTAPOR) will be required by July 1st(FY2</span><span style="font-family:"Courier New"">2<span style="color:black">) for employees that
are receiving monthly mobile technology reimbursements.</span></span><o:p></o:p></p>
<p><b><span style="font-family:"Courier New";color:black">Note: Absent exceptional circumstances, the current remote-work model due to COVID-19 is not sufficient reason to grant a new mobile technology reimbursement request.</span></b><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Reimbursements for employee usage of mobile technology are currently provided on a tax-exempt basis. To comply with the IRS language for deductible business expenses of “both ordinary and necessary” the
UO determines an average cost for a representative level of technology and service plan, and utilizes that average to set maximum</span><span style="font-family:"Courier New";color:#1F497D">
</span><span style="font-family:"Courier New";color:black">reimbursement amounts for each tier of service.</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">The Business Affairs Office has establish</span><span style="font-family:"Courier New"">ed<span style="color:black"> recommended payment tiers for mobile technology reimbursements</span><span style="color:red">.
<b>Please note that the rates for fiscal year 22 will remain the same as the rates for fiscal year 21</b></span><span style="color:black">, the maximum monthly reimbursement amounts for each tier have been set at:</span></span><o:p></o:p></p>
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<p>Tier Description<o:p></o:p></p>
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<td width="150" style="width:112.5pt;border:solid windowtext 1.0pt;border-left:none;background:#D9D9D9;padding:0in 5.4pt 0in 5.4pt">
<p align="center" style="text-align:center">FY22 Rate<o:p></o:p></p>
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<p>Tier One – Occasional/Infrequent Use<o:p></o:p></p>
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<td width="150" style="width:112.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p align="right" style="text-align:right">$17.50<o:p></o:p></p>
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<p>Tier Two – Routine Use<o:p></o:p></p>
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<td width="150" style="width:112.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p align="right" style="text-align:right">$35.00<o:p></o:p></p>
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<p>Tier Three – High Use<o:p></o:p></p>
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<td width="150" style="width:112.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p align="right" style="text-align:right">$63.00<o:p></o:p></p>
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<p><b><span style="font-family:"Courier New";color:black">Note: These are maximum amounts, the amounts reimbursed can be less based on actual usage and fees paid.<o:p></o:p></span></b></p>
<p><span style="font-family:"Courier New";color:black">Payment Tier definitions:</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Tier 1 – Low/Infrequent Use – Employee serves in on-call capacity on occasion</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Tier 2 – Routine Use – Employee is expected to be available throughout the work day, either at a fixed workstation or remote
</span><span style="font-family:"Courier New""> <span style="color:black">locations. Employee uses mobile technology for both voice and data (i.e., email) interactions</span></span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Tier 3 – High Use – Employee travels frequently or is otherwise away from a university workstation and utilizes mobile technology as a primary means of conducting university business</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">All mobile technology reimbursements are processed by departments</span><span style="font-family:"Courier New";color:#1F497D">.</span><span style="font-family:"Courier New";color:black"> There is no central
processing of mobile technology reimbursements</span><span style="font-family:"Courier New";color:#1F497D">.
</span><span style="font-family:"Courier New";color:black">Departments will need to have the processing complete on these forms prior to issuing the July reimbursement payment</span><span style="font-family:"Courier New";color:#1F497D">s.</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Here is a link to the departmentally processed electronic form:</span><o:p></o:p></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><a href="https://forms.uoregon.edu/node/add/ba-mtapor?field_er_doc_type=41283&field_er_submission_invite="><span style="color:#0C64C0">https://forms.uoregon.edu/node/add/ba-mtapor?field_er_doc_type=41283&field_er_submission_invite</span>=</a></span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">The electronic form is designed to allow completion online and routes the form for approvals utilizing email. The form will retain history of all approvals and if any change takes place, the form will
be rerouted for approval by all parties. This form will require four signatures with email information. One for the employee receiving the reimbursement, two for the authorizing signatures and one for the Department Processor. Once the employee and two authorizing
signatures are completed, this form is routed back to the Department Processor. The processor will receive an email from the forms site letting them know a completed form is awaiting their attention.
</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">For clarification on the required authorizing signatures, please reference this mem</span><span style="font-family:"Courier New"">o:
<a href="http://lists.uoregon.edu/pipermail/bao-news/2012/000034.html">http://lists.uoregon.edu/pipermail/bao-news/2012/000034.html</a><o:p></o:p></span></p>
<p><span style="font-family:"Courier New";color:black">Please email me if you have any further questions.</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black">Thank you.</span><o:p></o:p></p>
<p><span style="font-family:"Courier New";color:black"><br>
Sherrie Canfield<br>
Central Accounts Payable Dept.</span><br>
<span style="font-family:"Calibri",sans-serif;color:black"><a href="mailto:sherriec@uoregon.edu" target="_blank"><span style="font-family:"Courier New"">sherriec@uoregon.edu</span></a><br>
</span><span style="font-family:"Courier New";color:black">346-3152</span><o:p></o:p></p>
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