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Good morning,<o:p> </o:p></p>
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<o:p> </o:p></p>
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The Business Affairs Office Financial Services Department would like to remind University of Oregon (UO) personnel of important accrual accounting procedures regarding prepaid expense, payables, accounts receivable, unearned revenue, and undistributed revenue.<o:p> </o:p></p>
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<o:p> </o:p></p>
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According to Generally Accepted Accounting Principles (GAAP), accrual accounting requires expense and revenue to be recorded in the fiscal year and period in which goods or services are received or provided. The timing of the payment and the availability of
budget or cash is irrelevant to which period transactions are recorded in.<o:p> </o:p></p>
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<o:p> </o:p></p>
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General ledger account codes are used to perform accrual accounting entries. Department personnel should maintain detailed lists of transactions (subsidiary ledgers) for each of the general ledger account codes they use, which reconcile to Banner FIS. It is
important that balances in general ledger account codes are reviewed and adjusted as appropriate throughout the year and prior to fiscal year-end. To review these account codes, use Banner forms FGITBAL/FGIGLAC or FWIGLDD.<o:p> </o:p></p>
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<b><o:p> </o:p></b></p>
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<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b>Prepaid Expense<o:p> </o:p></b></p>
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<b><o:p> </o:p></b></p>
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Invoices and other purchases, such as Concur or Duck Depot transactions, for $5,000 or more for goods or services that will be received (partially or entirely) in a future fiscal year should be allocated to the appropriate prepaid expense account code. To remove
the prepaid and recognize the expense, post a reversing journal voucher (JV) with a transaction date in the fiscal year and period that the goods or services are to be provided. This JV may be processed ahead of time if the future period is open. Purchases
of less than $5,000 are not amortized over future fiscal years; they are expensed in the current fiscal year.<o:p> </o:p></p>
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<o:p> </o:p></p>
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For the accuracy of UO’s tax reporting, tax reportable expenses must first be coded to an expense account code when processing an invoice. Non-tax reportable expenses may be coded directly to a prepaid expense account code on an invoice. For a list of 1099
tax reportable account codes, please see the following website: <a href="https://fpm.uoregon.edu/accountcodesearch" id="LPlnk">
https://fpm.uoregon.edu/accountcodesearch</a>.<o:p> </o:p></div>
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<br>
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<o:p> </o:p></p>
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<span style="font-size:10.0pt">Assuming an invoice has already been posted to expense ($5,000 or greater), input a JV to reverse the expense and record prepaid expense in the current fiscal year for any amount being deferred to a future period:<o:p> </o:p></span></p>
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<span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt">Debit<span style="mso-tab-count:1"> </span><span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>Prepaid Expense Account Code<o:p> </o:p></span></p>
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<span style="font-size:10.0pt">Credit<span style="mso-tab-count:1"> </span><span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>Expense Account Code<o:p> </o:p></span></p>
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<span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt">To reverse the prepaid and recognize the expense with a transaction date in the future period or fiscal year:<o:p> </o:p></span></p>
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<span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt">Debit<span style="mso-tab-count:1"> </span><span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>Expense Account Code<o:p> </o:p></span></p>
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<span style="font-size:10.0pt">Credit<span style="mso-tab-count:1"> </span><span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>Prepaid Expense Account Code<o:p> </o:p></span></p>
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<span style="font-size:9.0pt"><o:p> </o:p></span></p>
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Common prepaid expense account codes:<o:p> </o:p></p>
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<b><o:p> </o:p></b></p>
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<u><span style="font-size:10.0pt">Account Code<o:p> </o:p></span></u></p>
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<u><span style="font-size:10.0pt">Title<o:p> </o:p></span></u></p>
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<span style="font-size:10.0pt">A5019<o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Services & Supplies<o:p> </o:p></span></p>
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<span style="font-size:10.0pt">A5020<o:p> </o:p></span></p>
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<td style="width:184.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="246" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Travel<o:p> </o:p></span></p>
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<span style="font-size:10.0pt">A5021<o:p> </o:p></span></p>
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<td style="width:184.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="246" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Subscriptions & Memberships<o:p> </o:p></span></p>
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<span style="font-size:10.0pt">A5022<o:p> </o:p></span></p>
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<td style="width:184.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="246" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Capital Assets<o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<span style="font-size:10.0pt">A5023<o:p> </o:p></span></p>
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<td style="width:184.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="246" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Software Expenditures<o:p> </o:p></span></p>
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</tr>
<tr style="mso-yfti-irow:6;mso-yfti-lastrow:yes">
<td style="width:1.45in;border:solid windowtext 1.0pt;border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="139" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<span style="font-size:10.0pt">A5030<o:p> </o:p></span></p>
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<td style="width:184.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="246" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Misc Expense<o:p> </o:p></span></p>
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<o:p> </o:p></p>
</div>
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<b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b>Payables<o:p> </o:p></b></p>
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<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
When inputting Banner invoices, please pay careful attention during the first five business days of the month, while the prior fiscal period is still open. When possible, Banner invoices should be back dated to the prior period if the goods or services were
received in that period.<o:p> </o:p></p>
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<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
If an invoice is paid with a transaction date in the new fiscal period that should have been back dated, input a JV to record the expense and payable in the prior period, as follows:<o:p> </o:p></p>
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<b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">To record the expense and payable in the period the goods or services were received:<o:p> </o:p></span></p>
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<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit<span style="mso-tab-count:2">
</span>Departmental Index<span style="mso-tab-count:1"> </span>Expense Account Code<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit<span style="mso-tab-count:2">
</span>Departmental Index<span style="mso-tab-count:1"> </span>B0190 – Received Items Payable<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">To reverse the accrual in the period in which the invoice was paid:<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit<span style="mso-tab-count:2">
</span>Departmental Index<span style="mso-tab-count:1"> </span>B0190 – Received Items Payable<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit<span style="mso-tab-count:2">
</span>Departmental Index<span style="mso-tab-count:1"> </span>Expense Account Code<o:p> </o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;mso-border-bottom-alt:solid windowtext .5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;border:none;mso-border-bottom-alt:solid windowtext .5pt;padding:0in;mso-padding-alt:0in 0in 1.0pt 0in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b>Accounts Receivable<o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Departments that sell products or provide services should post revenue and receivables based on when the product or services are provided, not when the payment is received. Departments should accrue amounts owed to them by customers external to the UO.<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">To record revenue and a receivable when the goods or services are provided:<br style="mso-special-character:line-break">
<br style="mso-special-character:line-break">
<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit <span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>A3103 - Misc A/R<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit <span style="mso-tab-count:1">
</span>Department Index <span style="mso-tab-count:1"> </span>Revenue Account Code<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt">To reduce the receivable, deposit the payment utilizing TWADEPO:<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit (CASH, CHEK, CARD, or BANK depending on how the revenue was received)<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit (MISC)<span style="mso-tab-count:1">
</span>Department Index<span style="mso-tab-count:1"> </span>A3103 – Misc A/R<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:9.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Additional requirements at year-end include analysis of accounts for uncollectable amounts and preparation of a detailed accounts receivable aging list reconciled to the general ledger.<o:p> </o:p></p>
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<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;border:none;mso-border-bottom-alt:solid windowtext .5pt;padding:0in;mso-padding-alt:0in 0in 1.0pt 0in">
<o:p> </o:p></p>
</div>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b><o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b>Unearned Revenue<o:p> </o:p></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Unearned revenue is a liability recorded for payments received for goods or services which have not yet been provided. A JV needs to be processed in the future period or year that the goods or services are to be provided.<o:p> </o:p></p>
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<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">To deposit payment through TWADEPO when it is received:<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit (CASH, CHEK, CARD, or BANK depending how payment was received)<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit (MISC)<span style="mso-tab-count:1">
</span>Department Index<span style="mso-tab-count:1"> </span>Unearned Revenue Account Code<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">To recognize the revenue in a future period or fiscal year:<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Debit<span style="mso-spacerun:yes"> </span>
<span style="mso-tab-count:1"> </span>Department Index<span style="mso-tab-count:1">
</span>Unearned Revenue Account Code<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt">Credit<span style="mso-spacerun:yes"> </span><span style="mso-spacerun:yes"> </span><span style="mso-tab-count:1">
</span>Department Index<span style="mso-tab-count:1"> </span>Revenue Account Code<o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Common unearned revenue account codes:<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;margin-left:.5in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
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<tbody>
<tr style="mso-yfti-irow:0;mso-yfti-firstrow:yes">
<td style="width:113.4pt;border:solid windowtext 1.0pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="151" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<b><span style="font-size:10.0pt">Account Code<o:p> </o:p></span></b></p>
</td>
<td style="width:175.5pt;border:solid windowtext 1.0pt;border-left:none;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="234" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<b><span style="font-size:10.0pt">Account Code Title<o:p> </o:p></span></b></p>
</td>
</tr>
<tr style="mso-yfti-irow:1">
<td style="width:113.4pt;border:solid windowtext 1.0pt;border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="151" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<span style="font-size:10.0pt">B5120<o:p> </o:p></span></p>
</td>
<td style="width:175.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="234" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Prepaid Tuition & Fees<o:p> </o:p></span></p>
</td>
</tr>
<tr style="mso-yfti-irow:2">
<td style="width:113.4pt;border:solid windowtext 1.0pt;border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="151" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<span style="font-size:10.0pt">B5802<o:p> </o:p></span></p>
</td>
<td style="width:175.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="234" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Unearned Revenue<o:p> </o:p></span></p>
</td>
</tr>
<tr style="mso-yfti-irow:3;mso-yfti-lastrow:yes">
<td style="width:113.4pt;border:solid windowtext 1.0pt;border-top:none;mso-border-top-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="151" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;text-align:center" align="center">
<span style="font-size:10.0pt">B5817<o:p> </o:p></span></p>
</td>
<td style="width:175.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;mso-border-top-alt:solid windowtext .5pt;mso-border-left-alt:solid windowtext .5pt;mso-border-alt:solid windowtext .5pt;padding:0in 5.4pt 0in 5.4pt" width="234" valign="top">
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:10.0pt">Unredeemed Gift Cards/Certificates<o:p> </o:p></span></p>
</td>
</tr>
</tbody>
</table>
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<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;border:none;mso-border-bottom-alt:solid windowtext .5pt;padding:0in;mso-padding-alt:0in 0in 1.0pt 0in">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<span style="font-size:9.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<b>Undistributed Revenue</b><o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Revenue earned for goods or services that is accumulated in the liability account code B5801 until distributed as revenue. Undistributed revenue balances should be cleared to zero each period, and must be cleared at year-end.<u><o:p> </o:p></u></p>
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<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif;border:none;mso-border-bottom-alt:solid windowtext .5pt;padding:0in;mso-padding-alt:0in 0in 1.0pt 0in">
<o:p> </o:p></p>
</div>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
If you have any questions, please contact us or visit our Fiscal Procedures webpage at
<a href="https://ba.uoregon.edu/finance-and-accounting/fiscal-procedures">https://ba.uoregon.edu/finance-and-accounting/fiscal-procedures</a>.
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Thank you,<o:p> </o:p></p>
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<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
BAO Financial Services Department<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Phil Davis, 6-3524, <span class="MsoHyperlink" style="color:blue;text-decoration:underline">
pdavis@uoregon.edu</span><o:p> </o:p></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Jill Ritz, 6-1256, <a href="mailto:jritz@uoregon.edu">jritz@uoregon.edu</a><span class="MsoHyperlink" style="color:blue;text-decoration:underline"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri", sans-serif">
Robbin Howard, 6-1115, <a href="mailto:rchoward@uoregon.edu">rchoward@uoregon.edu</a><span style="font-size:9.0pt"><o:p> </o:p></span></p>
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