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<span style="color:black">Good afternoon,<o:p> </o:p></span></p>
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<span style="color:black"><o:p> </o:p></span></p>
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<span style="color:black">The Business Affairs Office (BAO) Financial Services Department would like to remind University of Oregon (UO) personnel of our guidance on internal sales, transfers, and correction of revenue and expense. Following is additional information
on each of these transaction types:<o:p> </o:p></span></p>
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<u><span style="color:black">Internal Sales & Internal Sales Reimbursements<o:p> </o:p></span></u></p>
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<li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">T</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">hese
entries</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> are used to record exchange transactions between University depa</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">rtments.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Examples include paying for catering services, supporting an event in exchange for advertising, space rentals, etc.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">These transactions should credit 09xxx Internal Sales or 79xxx Internal Sales Reimbursement account codes and should debit an expense
account code.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><ul style="margin-bottom:0in">
<li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Use 09xxx codes in Income/Expense, Continuing Education, Designated Operations, Service Department, and Auxiliary funds.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Use 79xxx codes in the General Fund (001100) or ICC Fund (001700).</span><o:p> </o:p></li></ul>
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<u><span style="color:black"><br>
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<u><span style="color:black">Fund Transfers<o:p> </o:p></span></u></p>
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<li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">A transfer is a non-exchange transaction between two funds.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">They are commonly used to correct negative fund balances or prior year activity, move fund balance in preparation to terminate a
fund, or provide support to another department without receiving anything in exchange.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">To record a fund transfer, debit account code 92001 in the index providing resources and credit 91001 in the receiving index.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li></ul>
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<u><span style="color:black">Correcting or Moving Revenue or Expense (for current year activity)</span></u><span style="color:black"><o:p> </o:p></span></p>
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<li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">If current year revenue or expense is posted incorrectly or needs to be redistributed, you can create a JV that reverses the original
posting. The offset will be to the correct FOAPAL elements.</span><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></li><li><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Examples include correcting the account code used to pay a Banner invoice, moving a portion of revenue from one index to another,
or reclassifying an expense to a general ledger prepaid expense account code.</span><o:p> </o:p></li></ul>
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<b><span style="font-size:10.0pt;color:black">Note:</span></b><span style="font-size:10.0pt;color:black"> Please contact SPS for fund transfers and questions related to sponsored funds.<o:p> </o:p></span></p>
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<span style="color: rgb(0, 0, 0); font-family: "calibri", sans-serif; font-size: 11pt; line-height: normal; background-color: rgba(0, 0, 0, 0);">For additional information refer to the flowchart below, detailed procedures, and frequently asked questions from
our website at </span><a href="https://ba.uoregon.edu/finance-and-accounting/fiscal-procedures/internal-sales-transfers-and-how-to-move-revenue-and-expense"><b>Internal Sales, Transfers, and How to Move Revenue & Expense</b></a><span style="color:black">.<o:p> </o:p></span></p>
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<span style="color:black"><o:p> </o:p></span></p>
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<span style="color:black"><o:p><img size="43249" contenttype="image/png" style="max-width: 100%; user-select: none; width: 749px; height: 419px;" unselectable="on" tabindex="-1" width="749" height="419" data-outlook-trace="F:1|T:1" src="cid:608413e9-7caf-4feb-99ab-21e22e75cf72"></o:p></span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"><br>
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<span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Thank you,</span><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></span></p>
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<span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></span></p>
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<span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">BAO Financial Services Departmen</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">t</span><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><o:p><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);"> </span></o:p></span></p>
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<span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><o:p> </o:p></span></p>
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<span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Phil Davis, 6-352</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">4</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">,
</span><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><u><span style="color:blue;mso-themecolor:hyperlink">pdavis@uoregon.edu</span></u><o:p> </o:p></span></p>
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<span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin">J</span><span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">ill Ritz, 6-1256,</span><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin">
</span><a href="mailto:jritz@uoregon.edu"><u><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin;color:blue;mso-themecolor:hyperlink">jritz@uoregon.edu</span></u></a><u><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin;color:blue;mso-themecolor:hyperlink"><o:p> </o:p></span></u></p>
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<span style="font-family: "calibri", sans-serif; font-size: 11pt; color: rgb(0, 0, 0); background-color: rgba(0, 0, 0, 0);">Robbin Howard, 6-1115,</span><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin">
</span><a href="mailto:rchoward@uoregon.edu"><u><span style="mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin;color:blue;mso-themecolor:hyperlink">rchoward@uoregon.edu</span></u></a><span style="font-size:9.0pt;mso-fareast-font-family:Calibri;mso-fareast-theme-font:minor-latin"><o:p> </o:p></span></p>
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