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<p class="MsoNormal"><span style="font-size:12.0pt">Good afternoon,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The Business Affairs Office Property Control Department would like to remind University of Oregon personnel of their responsibilities when transferring, moving, or cannibalizing capital equipment. In order
to have the most accurate equipment information in the Banner Fixed Asset System, departments must notify Property Control regarding changes to equipment status. Please use the
</span><a href="https://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/amf.pdf"><span style="font-size:12.0pt">Asset Maintenance Form</span></a><span style="font-size:12.0pt">.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Changes to equipment status include but are not limited to:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Transfer of ownership from one department to another department (with or without a financial transaction)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Move from one location (building or room) to another<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Move off-campus for University business<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Cannibalization (parting out) of obsolete or broken equipment<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Loss or theft of equipment<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Before transferring equipment between departments, please note:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span style="font-size:12.0pt">Sponsored Project Services approval must be obtained when dealing with equipment purchased with sponsored funds or when purchasing equipment with sponsored funds<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span style="font-size:12.0pt">Treasury Operations approval must be obtained when dealing with equipment purchased with bond funds<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
<span style="font-size:12.0pt">Terms of gifted equipment must be evaluated for any restrictions<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">When a transfer of equipment between departments includes financial compensation, Property Control can assist departments with the completion of a journal voucher in Banner.
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
<u><span style="font-size:12.0pt">For minor equipment sold by service center or auxiliary:<o:p></o:p></span></u></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">Debit: Purchasing department’s index, account code 20200 (Minor Equipment) or other appropriate expense account code<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">Credit: Selling department’s index, account code 09350 (Resale of Equipment Internal Sales)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
<u><span style="font-size:12.0pt">For minor equipment sold by non-proprietary department:<o:p></o:p></span></u></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">Debit: Purchasing department’s index, account code 20200 (Minor Equipment) or other appropriate expense account code<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">Credit: Selling department’s index, account code 79350 (Resale of Equipment Internal Sales)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo3">
<u><span style="font-size:12.0pt">For capital equipment:<o:p></o:p></span></u></li></ul>
<p class="MsoListParagraphCxSpLast"><span style="font-size:12.0pt">Property Control will complete the appropriate accounting entries and update the fixed asset record<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The value of equipment can be determined from:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Outside appraisal<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Qualified expert on the faculty or staff if he or she is considered to hold special knowledge or expertise related to the property<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt">Qualified outside source such as "blue book" or a knowledgeable dealer<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">If departments want to offer their unneeded working equipment to other departments around campus or are looking for specific equipment, please review the
</span><a href="https://surplus.uoregon.edu/"><span style="font-size:12.0pt">Surplus Property website</span></a><span style="font-size:12.0pt">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">BAO Property Control Department<o:p></o:p></span></p>
<p class="MsoNormal"><span class="MsoHyperlink"><o:p><span style="text-decoration:none"> </span></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Dylan DeRosa, 6-3163, </span>
<a href="mailto:derosa@uoregon.edu"><span style="font-size:12.0pt">derosa@uoregon.edu</span></a><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Aly Roper, 6-3190, </span><a href="mailto:aroper@uoregon.edu"><span style="font-size:12.0pt">aroper@uoregon.edu</span></a><o:p></o:p></p>
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