Accounts Payable Deadlines for FY22

[Business Affairs Office News]

Good Afternoon,

As we approach the end of Fiscal Year 2022, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following deadlines in order for us to complete closing the fiscal year in a timely manner.


Vendor set-up requests                               Submit vendor set up requests for FY22 by close of business Monday, June 20th     (vendor requests submitted after this date will be set up in Fiscal 2023 unless special arrangements are made)

Invoice entry                                                  Enter all vendor invoices for FY22 by close of business Monday, June 27,th  to ensure approvals and payment processing in the current fiscal year.  The final check run for FY22 will be June 30th.

Invoice approvals                                          Please make sure all invoices to be included in FY22 are approved for processing by close of business Wednesday, June 29th

Wire Transfers                                               All Wires for FY22 must be initiated by Friday,  June 24th to allow adequate time for them to clear the bank system and post



Additionally,  when processing transactions at fiscal year-end, it is important to be aware of the transaction date used in the document. The transaction date determines which fiscal year the document will post to. Transaction dates will begin to default to FY23 on July 1st.



If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 2022, the revenue or expense must be posted to FY22. You must change the date on your document to June 30 when processing the transaction in July.



We will close period 12 on Thursday, July 8th at 5:00 p.m.   Please make sure to post June transactions before 3:00 p.m. that day to allow time for documents to clear the approval process.



For other information on year-end closing, please see the BAO webpage at: https://ba.uoregon.edu/finance-and-accounting/closing-procedures.



Thank you for your attention to these important deadlines





Diane Carl
Accounts Payable Manager
Business Affairs
PH:  541-346-4235
dicarl at uoregon.edu<mailto:dicarl at uoregon.edu>
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