PCS YEAR END DEADLINES FY21

[Business Affairs Office News]

Dear Campus:



It is that time of year again for preparing for FY21 year-end, June 30, 2021.



Please remember, if you want your expenditures charged in FY21, the goods must be received or services be performed by June 30th.  In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS).  Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.



The state procurement posting site, ORPIN will be shut down from June 16, 2021 through July 1, 2021. As UO must cross-post procurements on the state website to fulfill HUB/MWESB requirements, we will be unable to post any procurements during that timeframe or immediately before that timeframe. Additionally, procurements cannot be set to close during those dates, or immediately after those dates.



As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:



New Custom Contracts

Submit by May 14th

New Form Contracts

Submit by June 4th

New Purchase Orders

Submit by June 11th

New Sole Source, APs & RFQs

Submit by May 1th

New RFPs

Submit by April 15th

PCard reports submitted for March, April May 2021

Complete by June 30th

P-Card reports submitted for June 2021

Complete by July 9th





Procurements, Contracts and Purchase Orders received by the above deadline dates will receive priority processing.  Documents received after the deadline dates noted above may not be completed prior to year-end closing of the books.  For procurements in process to be included in FY21, the resulting contract or purchase order must be submitted by the required dates above.



Please note - Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year



PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.

If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.


Sincerely,
Purchasing & Contracting Services

1600 Millrace Drive Suite 306
Eugene, Oregon 97403-1995
http://pcs.uoregon.edu<http://pcs.uoregon.edu/>

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