Year-End Departmental Accounts Receivable

[Business Affairs Office News]

Good morning,

The Business Affairs Office Financial Services Department would like to remind University of Oregon personnel of important year-end procedures regarding non-student information system (non-SIS) accounts receivable (AR). According to Generally Accepted Accounting Principles (GAAP), accrual accounting requires revenue be recognized when the product is delivered or the services are provided, not when payment is received.

Departments that sell products or provide services should accrue amounts owed to them by customers external to the UO.  Due to business interruptions from COVID19, extra scrutiny of accounts receivable balances is necessary - amounts that are not collectible should be written off.

Accounts receivable for revenue earned during FY20 and write offs of uncollectible amounts should be recorded in Banner before fiscal period 12 (FP12) closes Thursday, July 9th at 5:00 p.m. Our goal is to have all June and remaining FY20 activity recorded in FP12. We recommend you reconcile non-SIS AR Banner balances to detailed AR listings at the close of FP11 as preparation for the year-end requirements.

Friday, July 17th is the deadline for departments to submit the required detail and aging report of non-SIS AR.


  *   The report total should match FY20 Banner general ledger ending non-SIS AR balances.
  *   Submit revised reports for any additional FP14 activity.
  *   The report must include the amount, who it is due from, a description of the goods or services, and the date they were provided.
  *   To review general ledger accounts, use FGITBAL/FGIGLAC or FWIGLDD.
  *   Please email reports to rchoward at uoregon.edu

Common non-SIS AR account codes:

  *   A3101 - Misc Advances Receivable-Non SIS
  *   A3103 - Misc A/R
  *   A3106 - Sundry Receivable
  *   A3110 - Travel Advance Receivable-Non SIS
  *   A3702 - AR from Affiliated Foundation

For more information, please visit our websites listed below.

Year End closing deadlines, procedures, forms and year end training: https://ba.uoregon.edu/finance-and-accounting/closing-procedures

2020 AR Year End Report Form: Year End Accounts Receivable Form<http://pages.uoregon.edu/baoforms/bao_drupal_6/sites/ba.uoregon.edu/files/forms/yearendar.xlsx>

General AR instructions: Accounts Receivable (non-student) | Business Affairs<https://ba.uoregon.edu/content/accounts-receivable-non-student>

Thank you,

BAO Financial Services Department

Robbin Howard, 6-1115, rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>
Jill Ritz, 6-1256, jritz at uoregon.edu<mailto:jritz at uoregon.edu>
Phil Davis, 6-3524, pdavis at uoregon.edu<mailto:pdavis at uoregon.edu>

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