Disposal of Equipment Acquired through Sponsored Funds

[Business Affairs Office News]

Good afternoon,

The Business Affairs Office (BAO) Property Control Department would like to remind campus departments of our responsibility when disposing of equipment purchased with sponsored funds.  As a research university, we are responsible for serving as stewards of funds provided by sponsors. This responsibility extends to equipment purchased by those funds.

Equipment includes:

*         Capitalized equipment (generally $5,000 or greater that has a useful life of more than one year)

*         Vehicles

*         Vessels

Disposal methods include, but are not limited to:

*         Surplus

*         E-Waste

*         Cannibalization

*         Transfers

*         Trade-ins

Under certain conditions, ownership of equipment purchased with sponsored funds may not reside with the UO. The sponsor may require the equipment to be returned or disposed of in accordance with their policies or the contract's terms and conditions. To ensure compliance with this policy:

*         All disposals must be coordinated through the BAO Property Control Department

*         Sponsored Projects Services approval must be obtained prior to disposal

If you have any questions, please contact us.

Thank you,

BAO Property Control Department

Aly Roper, 6-3190, aroper at uoregon.edu<mailto:aroper at uoregon.edu>
Christina Spear, 6-0827, cmspear at uoregon.edu<mailto:cmspear at uoregon.edu>


*** Please note: records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition of the asset.
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