Commencement Regalia

[Business Affairs Office News]

Re:  Commencement Regalia
As we approach graduation, this is a reminder regarding commencement regalia. It is tradition for faculty members to appear in regalia, as part of their job duties, during convocation and when their graduate students participate in commencement.
Rental of regalia:

*         When paying a direct billed invoice for rental of regalia from a vendor such as the UO Bookstore, please use account code 24199 (Miscellaneous Rentals - 1099 Tax reportable).

*         If reimbursing an employee for the rental of regalia, then please use the Check Vendor function in Banner when reimbursing an employee for a tax reportable service such as the rental of regalia.  Enter the payment under the vendor the regalia was rented from and put the employees 95X number in the Check Vendor field. Use account code 24199 (Miscellaneous Rentals - 1099 Tax reportable).  For more information on using the Check Vendor Function see: https://ba.uoregon.edu/content/check-vendor-function
Purchase of regalia:

*         In general, university monies may not be used to purchase graduation regalia as that regalia becomes university property and would need to be inventoried, tracked, and maintained by the purchasing department.  If a university department chooses to take on those duties, then the purchase of regalia should be to account code 20188 (Employee Clothing).

*         If an employee requests reimbursement for regalia and the employee wishes to keep the regalia, then this is considered a personal expense and the cost of the regalia cannot be reimbursed.
If you have any questions regarding commencement regalia, please give Carmela Kortum a call at 6-3126.

Thank you.

Accounts Payable

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