FY18 Year End Deadlines

[Business Affairs Office News]

[cid:C5DD18F5-7FD1-432B-AFF0-11130A6608D4]

Dear Campus:
It is that time of year again for preparing for FY18 year-end, June 30, 2018.
Please remember, if you want your expenditures charged in FY18, the goods must be received or services be performed by June 30th.  In planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS).  Please provide PCS as much advanced notice of your purchasing and contracting needs as possible during this period.
As part of PCS' preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:
New Custom Contracts

Submit by May 11th

New Form Contracts

Submit by June 1st

New Purchase Orders

Submit by June 8th

New Sole Source

Submit by May 11th

New RFQs for Goods

Submit by May 11th

New RFQs for Services

Submit by May 11th

AP for Goods

Submit by May 11th

AP for Services

Submit by May 11th

RFPs

Submit by May 11th

PCard Journal Vouchers for March, April May 2018

Complete by June 29th

P-Card Journal Vouchers for June 2018

Complete by July 6th

Procurements, Contracts and Purchase Orders received by the above deadline dates will receive priority processing.  Documents received after the deadline dates noted above may not be completed prior to year-end closing of the books.  For procurements in process to be included in FY18, the resulting contract or purchase order must be submitted by the required dates above.
Please note - Due to extremely high volumes, PCS cannot guarantee to meet any expedite requests made from now through the end of the fiscal year
PCS would like to thank all departments for your cooperation for ensuring a smooth year-end process.
If you have any questions or concerns, please do not hesitate to contact PCS at 541-346-2419.
Purchasing and Contracting Services
[cid:4B9B6C3F-95CC-44A6-9B03-D592F3AE51E2]
University of Oregon
1600 Millrace, Suite 306
Eugene, OR  97403
(541) 346-2419
(541) 346-2425 fax

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