New IRS forms W9 and W8s:

[Business Affairs Office News]

Good Afternoon,

A friendly reminder, the Internal Revenue Service (IRS) has created new versions of their W-9 and W-8 forms.  The new versions of these IRS forms will be required for all instances in which you need to provide a W-9 or W-8 to Central Accounts Payable for Vendor Maintenance.

The W-9 form is used by U.S. Citizens, Resident Aliens or U.S. entities.  The W-8 forms are used by foreign individuals or entities depending on their organizational status.  Whenever possible, we ask that our vendors supply a UO substitute W-9 to capture minority, women and emerging small business information that is not requested on the IRS W-9 form.  This information is used to collect annual spend information.  Following IRS regulations, we will not be able to accept prior versions of the W-9 forms after April 30, 2018, and we are no longer able to accept prior versions of the W-8 forms.  The new version of the forms are available on Accounts Payable website http://ba.uoregon.edu/content/ap-invoice-payment .

W-9                                             Version Date                                                      Cutoff Dates
Newest IRS W-9                     November, 2017                                 Old version December 2014 valid until April 30, 2018
Newest UO SUB W-9            December 19, 2017                            Old version September 3, 2014 valid until April 30, 2018


W-8
W-8BEN                                  Newest July, 2017
W-8BEN-E                               Newest July, 2017
W-8EXP                                   Newest July, 2017

Thanks,

Dan Patten
Accounts Payable
PO Box 3237
Eugene, OR  97403-0237

P 541-346-4235
F 541-346-2393
dpatten at uoregon.edu<mailto:dpatten at uoregon.edu>

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