New Mobile Technology Forms required for FY 18

[Business Affairs Office News]

New Mobile Technology Forms Required

Pursuant to the Mobile Technology Policy and Payment Procedures,  https://ba.uoregon.edu/content/mobile-technology-payment-procedures, a new Mobile Technology Access and Payment Option Request form (MTAPOR) will be required by July 1st(FY18) for employees that are receiving monthly mobile technology reimbursements.

Reimbursements for employee usage of mobile technology are currently provided on a tax-exempt basis.  To comply with the IRS language for deductible business expenses of "both ordinary and necessary" the UO utilizes representative pricing for varied levels of technology and service plans.  These reimbursement amounts are then set as the maximum amount for each tier of service.

The Business Affairs Office and UO Telecommunications Services have reviewed the recommended payment tiers for mobile technology reimbursement.  Based upon that review, the maximum monthly reimbursement amounts for FY18 for each tier were set at:

Tier Description

FY18  Rate

Tier One - Occasional/Infrequent Use

$18.00

Tier Two - Routine Use

$52.00

Tier Three - Advanced Mobile Device

$86.00


Tier One is based on a basic cellular phone with talk & text (no data)
Tier Two is based on a basic smartphone with unlimited talk/text and ~3.0Gb of data/month
Tier Three is based on an advanced smartphone with unlimited talk/text and ~3.0Gb of data/

Note: These are maximum amounts, the amounts reimbursed can be less based on actual
      usage and fees paid.

All mobile technology stipends will be processed by departments this year.  There will be no central processing of mobile technology stipends after June.  Departments will need to have the processing complete on these forms prior to issuing the July stipend payments.

Here is a link to the new departmentally processed electronic form:

https://forms.uoregon.edu/form/launch/mosherriebile-technology-access-and-payment-option-request-departmentally-processed<https://forms.uoregon.edu/form/launch/mobile-technology-access-and-payment-option-request-departmentally-processed>

The electronic form is designed to allow completion online and routes the form for approvals utilizing email.  The form will retain history of all approvals and if any change takes place, the form will be rerouted for approval by all parties. This new departmentally processed form will be much easier to use than the prior forms versions.  This form will require four signatures with email information.  One for the employee receiving the stipend, two for the authorizing signatures and one for the Department Processor.  Once the employee and two authorizing signatures are completed, this form is routed back to the Department Processor.  The processor will receive an email from the forms site letting them know a completed form is awaiting their attention.

For clarification on the required authorizing signatures, please reference this memo: http://lists-prod.uoregon.edu/pipermail/bao-news/2012/000034.html


Please call or email if you have any further questions.

Thank you.

Sherrie Canfield
Central Accounts Payable Dept.
sherriec at uoregon.edu<mailto:sherriec at uoregon.edu>
6-3152

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