Changes to Merchandise for Resale Account Codes

[Business Affairs Office News]

Good morning,

The Business Affairs Office (BAO) Financial Services Department would like to notify University of Oregon (UO) personnel of changes made to the UO Chart of Accounts and their potential effects on you.

Historically, our operating ledger account codes have essentially remained unchanged since our conversion to Banner in the mid-1990s.  As part of our transition from the Oregon University System, we are taking the opportunity to review and update select operating ledger account codes and make them more user-friendly and tailored to our campus.  Unused account codes will be eliminated and more appropriate ones will be added.  This will make it easier for departments and central offices to choose account codes, track entries, and reconcile balances.

In an effort to reduce posting errors and clarify the uses of various account codes, we have modified the account descriptions for account codes beginning with 6, which are merchandise for resale or redistribution. Do not use these account codes unless the purchased item is going to be resold or redistributed in the course of business. Additionally, we are deleting some of the accounts in this category, as they have not been used in recent years.

Remaining account codes:

Account Code

TITLE

Description

60000

Merchandise for Resale or Redistrib

Merchandise for Resale or Redistrib

       61000

Resale Items - General Commodities

General Commodities purchased for resale

              61002

Resale Items - Misc Merchandise

Misc Merchandise purchased for resale

              61010

Resale Items - E-Book Textbooks

E-Book Textbooks purchased for resale

              61011

Resale Items - New Textbooks

New Textbooks purchased for resale

              61012

Resale Items - Used Textbooks

Used Textbooks purchased for resale

              61013

Resale Items - Genl Bk/Publications

Genl Bk/Publications purchased for resale

              61020

Resale Items - Art Supplies

Art Supplies purchased for resale

              61021

Resale Items - Supplies

Supplies purchased for resale

              61023

Resale Items - Dental Supplies

Dental Supplies purchased for resale

              61024

Resale Items - Student Issue

Student Issue purchased for resale

              61025

Resale Items - Tools

Tools purchased for resale

              61030

Resale Items - Soft Goods

Soft Goods purchased for resale

              61032

Resale Items - Hlth/Pers Care Items

Hlth/Pers Care Items purchased for resale

              61033

Resale Items - Wearing Apparel

Wearing Apparel purchased for resale

              61034

Resale Items - Gifts & Novelties

Gifts & Novelties purchased for resale

              61035

Resale Items - CD's Prerecorded

CD's Prerecorded purchased for resale

              61040

Resale Items - Videotape

Videotape purchased for resale

              61050

Resale Items - Computer Hardware

Computer Hardware purchased for resale

              61051

Resale Items - Computer Software

Computer Software purchased for resale

              61052

Resale Items - Computer Accessories

Computer Accessories purchased for resale

              61053

Resale Items - Calculators

Calculators purchased for resale

              61054

Resale Items - Electronics

Electronics purchased for resale

              61058

Resale Items - Photo/Optical Goods

Photo/Optical Goods purchased for resale

              61060

Resale Items - Rental Merchandise

Rental Merchandise purchased for resale

              61070

Resale Items - Ceramics Supplies

Ceramics Supplies purchased for resale

              61071

Resale Items - Jewelry Supplies

Jewelry Supplies purchased for resale

              61072

Resale Items - Woodwrkng Supplies

Woodwrkng Supplies purchased for resale

              61082

Resale Items - Postage

Postage purchased for resale

       62000

Resale Items - Food Stuffs

Food Stuffs purchased for resale

              62001

Resale Items - Produce

Produce purchased for resale

              62002

Resale Items - Frozen Produce

Frozen Produce purchased for resale

              62003

Resale Items - Meats

Meats purchased for resale

              62004

Resale Items - Bakery Goods

Bakery Goods purchased for resale

              62005

Resale Items - Cheese & Eggs

Cheese & Eggs purchased for resale

              62006

Resale Items - Other Frozen Goods

Other Frozen Goods purchased for resale

              62007

Resale Items - Grocery

Grocery purchased for resale

              62008

Resale Items - Milk & Ice Cream

Milk & Ice Cream purchased for resale

              62009

Resale Items - Snack & Candy

Snack & Candy purchased for resale

              62010

Resale Items - Beverage

Beverage purchased for resale

              62011

Resale Items - Alcoholic Beverage

Alcoholic Beverage purchased for resale

       63000

Resale Items - Agricultural

Agricultural purchased for resale

              63001

Resale Items - Vet Biologicals

Vet Biologicals purchased for resale

              63004

Resale Items - Animals

Animals purchased for resale

              63005

Resale Items - Animal Feed

Animal Feed purchased for resale

       64000

Resale Items - General Services

General Services purchased for resale

              64002

Resale Items - Misc Services

Misc Services purchased for resale

       65000

Resale Items - Other

Other items purchased for resale

              65199

Resale Items - Misc Items

Misc Items purchased for resale


Eliminated account codes:
Account Code

TITLE

Description

              61004

Vending Machine Goods & Services

To be discontinued; no new entries allowed

              61022

Supplies-State Contract

To be discontinued; no new entries allowed

              61031

Confections

To be discontinued; no new entries allowed

              61036

Tobacco Products

To be discontinued; no new entries allowed

              61055

Office Furniture & Equipment

To be discontinued; no new entries allowed

              61059

Rental textbooks

To be discontinued; no new entries allowed

              61085

Travel Tickets for Resale

To be discontinued; no new entries allowed

              61191

Purch Retn/Allow-New Textbooks

To be discontinued; no new entries allowed

              61192

Purch Retn/Allow-Used Textbooks

To be discontinued; no new entries allowed

              61193

Purch Retn/Allow-General Books

To be discontinued; no new entries allowed

              61194

Purch Retn/Allow-Tapes,CDs

To be discontinued; no new entries allowed

              61195

Purch Retn/Allow-Other Merchandise

To be discontinued; no new entries allowed

              62012

Fountain Drinks

To be discontinued; no new entries allowed


Thank you,

BAO Financial Services Department

Donna Batson, 6-7216, donnab at uoregon.edu<mailto:donnab at uoregon.edu>
Phil Davis, 6-3524, pdavis at uoregon.edu<mailto:pdavis at uoregon.edu>
Jill Ritz, 6-1256, jritz at uoregon.edu<mailto:jritz at uoregon.edu>
Robbin Howard, 6-1115, rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>
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