VPFA Office Position Announcement

[Business Affairs Office News]

Sent on behalf of Vice President Jamie Moffitt

Colleagues:

As many of you know, Brian Smith is going to be leaving the University of Oregon next month to take on the role of Assistant Vice Chancellor and Chief Operating Officer at UCSD Medical School. While this is a tremendous opportunity for Brian, we are sad to see him leave.  The position that he filled as Chief of Staff in my office is a critical one and we are going to be immediately launching an internal search for his replacement.  If you could please forward the following job description to anyone who you think might be interested in the position, I would appreciate it.  The posting can be found at:  http://jobs.uoregon.edu/unclassified.php?id=4050.

Best,

Jamie

Jamie Moffitt
Vice President for Finance and Administration & CFO
University of Oregon
541-346-3003
jmoffitt at uoregon.edu<mailto:jmoffitt at uoregon.edu>



Assistant / Associate Vice President for Administration & Chief of Staff
Office of the Vice President for Finance and Administration and Chief Financial Officer
University of Oregon
Position Announcement

Note: UO Employees Only

The office of the Vice President for Finance and Administration is recruiting for the position of Assistant/Associate Vice President for Administration ("AVPA"). This is a full-time, 12-month Officer of Administration position.  Title and salary will be commensurate with experience.

The AVPA reports to the Vice President for Finance and Administration and Chief Financial Officer ("VPFA") and works closely with the other finance and administration leaders reporting to the vice president.  The assistant / associate vice president serves as the chief of staff for the vice president.  The individual in this position cultivates and maintains strong professional relationships with key personnel in all areas of the university, and in particular with those reporting directly to the president and the other vice presidents. The AVPA has four direct reports.

Responsibilities
Chief of Staff/Liaison:   Key contact for issues coming from areas outside the portfolio of the Vice President for Finance and Administration. Works closely and collaboratively with the other chiefs of staff for the university's executive leaders. Serves as a liaison to and communications contact for all units in the VPFA portfolio. The purpose of this work is two-fold: to solve problems before they reach the vice president's desk and to serve as an immediate avenue of communication from the finance and administration leaders to the vice president.

Supervision:  Supervises three directors for the following areas: Enterprise Risk Services; Parking & Transportation; and Information Technology Services (Johnson Hall). Also supervises the office manager for the office of the Vice President for Finance & Administration.

Examples of Specific Responsibilities:
*         Considers, discusses and implements programs and services, and resolve problems in support of the UO's teaching, research and service mission.

*         Represents the finance and administration portfolio on major university initiatives and special events.

*         Leads task forces and working groups on critical issues or other matters within the VPFA portfolio.  Work proactively to identify issues that need to come before the vice president.

*         Investigates and responds to significant requests for information.  Prepares short oral or written briefings in response to critical university and division issues and policy matters as assigned.

*         Oversees recruitment, training, supervision, and evaluation of staff.

*         Serves as the grievance hearings officer: SEIU classified employee Step 2 grievances, Teamsters classified employee grievances, and GTFF graduate student employee Step 3 grievances

*         Represents the university to various institutional departments as well as externally to the media, governmental agencies, prospective funding agencies and individuals, prospective vendors, and/or a range of constituencies within the community at large.

*         Serves on the Emergency Management Advisory Committee as well as on the Campus Incident Management Team (as an incident commander and liaison officer)

Required Background / Experience
*         Bachelor's degree
*         Three to five years of management experience
*         Excellent oral and written communication skills
*         Ability to prioritize and manage multiple projects simultaneously
*         Experience addressing difficult human resources / personnel issues
*         Demonstrated commitment to the university's affirmative action and equal opportunity goals and plans; ability to provide leadership at the departmental level and within the university as a whole on all aspects of the university's diversity plan.
*         Leads by example and maintains the highest ethical standards within the department and within the university.
*         Ability to manage the ongoing organizational change of a dynamic higher education institution, including the ability to lead and advise about how to analyze problems, solicit input and recommend possible solutions.
*         Applies disciplined analysis, innovation, entrepreneurial initiatives, and a commitment to customer service.
*         Demonstrated personal attributes such as flexibility, diplomacy, and a commitment to collaboration and cross-functional work, and the skills to inspire others.

Preferred Background / Experience
*         JD or MBA

Finalist candidates are subject to a formal background check.

Application Process
First consideration will be given to applications received by 5:00 pm on Wednesday, September 26, 2012. Applications via email are encouraged and application materials should include:

1.       a letter of application addressing the applicant's qualifications and interest in the position;
2.       applicant's resume; and
3.       names and contact information of at least three professional references.

Applications and inquiries should be directed to:

Assistant / Associate Vice President for Administration Search Committee
Attn: Kim Newell, Office of the Vice President for Research, Innovation and Graduate Education
Phone: (541) 346-3139
Email: knewell at uoregon.edu<mailto:knewell at uoregon.edu>

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