RESOURCE AID DEADLINE FOR FALL QUARTER 2012

[Business Affairs Office News]

RESOURCE AID DEADLINE FOR FALL QUARTER 2012

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_Non-Foundation Scholarship RAR Information_

Please send your completed _non-Foundation_ Resource Aid Requisitions to 
Danette Roberson in Student Billing / Accounts Receivable.  If you first 
need the approval of the Sponsored Projects office, please send a 
scanned or hard copy to Sponsored Projects Services, and they will 
forward the approved, signed copy to Student Billing / Accounts Receivable.

In order for Resource Aid to appear on the first billing statement for 
*Fall Quarter 2012*, _non-Foundation_ Resource Aid Requisitions are due 
in the Business Affairs Office by *September 5, 2012*.  The first 
billing for Fall Quarter will be around *September 16th*.  In order for 
Resource Aid to post to a student's billing account, the student must be 
registered in the term for which the Resource Aid is designated.

Resource Aid Requisitions are accepted throughout each term; it's never 
too late to submit a form.

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_Foundation Scholarship Information_

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As of Fall 2010, Resource Aid Requisitions (RARs) for all Foundation 
Scholarships (index 435441, account 51101) have been processed online. **

**

Completing the online version of the RAR for your Foundation held 
scholarships is very similar to completing the paper form to which you 
are accustomed. Some great features of the electronic RAR process are:

  * Drop-down menus listing the funds for your department
  * Automatic feature that fills-in fund account numbers
  * E-mail confirmation that your RAR has been received

In addition, completing the online version of the RAR for your 
Foundation held scholarships serves the dual purpose of posting the 
funds to student billing accountsand notifying the Office of Student 
Financial Aid and Scholarships of the Foundation Scholarships that 
students will be receiving.

To access the new web-based RAR form, complete with instructions, go to:

https://iscas.uoregon.edu/cas/login?service=https://tembo.uoregon.edu/scholarships/RAR/login.asp, 
where you will log in using your Duck ID and password. Please contact 
Michelle Holdway in Student Financial Aid and Scholarships, at 6-1299 or 
mholdway at uoregon.edu <mailto:mholdway at uoregon.edu>with any questions.

********As of Spring Term 2010, the Student Billing office no longer 
holds checks for departments to pick up for end of academic year 
awards.  If a department needs to present something to a student, the 
department will need to create a letter, certificate, mock check, 
etc.******* *

             Just a reminder, as per University of Oregon Business 
Affairs Office policy, any awards processed through resource aid and/or 
financial aid posts to the student's billing account, pays any 
outstanding charges and is then refunded to the student by either 
student reimbursement direct deposit or by refund check.  Refund checks 
are no longer held at the Student Loan counter for students to pick 
up.All refund checks are either mailed or funds are directly deposited 
into the student's account.**

Resource Aid Requisitions are located on the Business Affairs Web Page at:

http://ba.uoregon.edu/sites/ba/files/forms/rar.pdf

The Tuition & Fee Schedule for the 2012-2013 academic school year is at:

http://registrar.uoregon.edu/costs

For questions or assistance regarding non-Foundation Resource Aid 
Requisitions please call Danette Roberson at 6-1086 or email her at 
danetter at uoregon.edu <mailto:danetter at uoregon.edu>.

Some general guidelines for filling out Resource Aid Requisitions are:

Ensure that the UO ID number matches the name in the same row.

Do not combine Law and non-Law on the same form, as they have different 
codes.  Please label Law as Law, not as Graduate.

Use the Undergraduate and Graduate restrictions if the student would not 
be entitled to the aid unless at that level.

*If a student is enrolled in a special program and is not a fully 
admitted student, please do not indicate a specific level (Graduate or 
Undergraduate). *

Do not combine Undergraduate and Graduate students on the same form, as 
they have different codes.

Only check a residency box if the resource aid is restricted to a 
specific residency status. If the resource aid is not restricted to a 
particular residency status, there is no need to check a residency box.

Do not combine students on the same form if they have varying credit 
minimums required to receive the Resource Aid.  For example, if student 
A is required to take 4 credits to receive the Resource Aid and student 
B is required to take 8 credits to receive the Resource Aid, they cannot 
be on the same Resource Aid Requisition.

If the Resource Aid is supposed to pay for a special program or special 
fee, please check the "Other" box and specify what the "Other" sign 
indicates.  Examples of special programs or fees are "Distance Education 
Learning Program" or "Study Abroad Fee."  If you have questions about 
this designation, please call Danette Roberson at 6-1086 or email her at 
danetter at uoregon.edu <mailto:danetter at uoregon.edu>.

Please mark all necessary restrictions on your requisitions.  The final 
responsibility for issuing the proper amount of aid rests with those who 
authorize it.  Monitor your accounts carefully.

REGISTRATION BILLING POLICY

Significantly large and/or past due charges on a student's account will 
result in a "Registration Hold."  The student will not be able to 
register until those charges are paid.  The monthly billing statements 
will show current and past-due balances, Financial Aid, Resource Aid, 
and Direct and Perkins Loans.  Students can pay by QuikPay, regular 
mail, drop box, or in person at the Cashier's Office in Oregon Hall.

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