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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Hello campus partners,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">As we approach the end of Fiscal Year 2026, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following AP deadlines.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">These deadlines will allow us to complete closing the fiscal year in a timely manner.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">ALL Vendor set-up requests for FY26 must be submitted to APBAO by close of business
<b>Monday, June 15<sup>th</sup>.</b><o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-list:l3 level6 lfo3"><span style="font-family:"Calibri",sans-serif">NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2027 unless special arrangements are made<o:p></o:p></span></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="MsoNormal" style="margin-left:3.0in"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> Invoice Entry - ALL vendor invoices for FY26 must be entered by close of business on
<b>Tuesday, June 23<sup>rd</sup> to</b> ensure approvals and payment processing in the current fiscal year.
<o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-list:l1 level6 lfo6"><u><span style="font-family:"Calibri",sans-serif">The final check run for FY26 will be
<b>Tuesday, June 30<sup>th. </sup></b><o:p></o:p></span></u></li></ul>
</ul>
</ul>
</ul>
</ul>
</ul>
<p class="MsoNormal" style="margin-left:3.0in"><u><span style="font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> Invoice approvals - Please make sure ALL invoices to be included in FY26 are approved for processing by close of business<b> Thursday, June 25<sup>th.<o:p></o:p></sup></b></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Wire Transfers – All Wire Transfer E-Forms for FY26
<b>must be received by AP no later than 10AM Tuesday, June 23<sup>rd</sup> </b>to allow adequate time for the wires to clear the bank system and post by the end of the month.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">For <u>Banner invoices</u> - When processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which
fiscal year the document will post to. Transaction dates will begin to automatically default to FY27 on July 1, 2026.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 2026, the revenue or expense must be posted to FY26. You must change the date
on your Banner I-document to June 30 when processing the transaction in July. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">For <u>Unimarket Invoices</u>, please be sure the received date entered is the
<i>actual date</i> the items were received or services performed. This is important and will affect accruals if not entered correctly. Please note that items with a received date on June 30 or earlier will be accrued for in FY26, even if vendor set up and
transaction posting occurs in July.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Business Affairs will close period 12 on Thursday, July 9th at 5:00 p.m. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Please make sure to post June
<u>Banner</u> transactions no later than 10:00 a.m. July 9<sup>th</sup> to allow time for the transactions to be approved & posted by 5:00 p.m.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Other important things to note:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo9"><span style="font-family:"Calibri",sans-serif">Do not process payments from confirmation orders, packing slips, or statements if your vendor submits invoices. Always pay using the vendor’s invoice number
to avoid making duplicate payments.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo9"><span style="font-family:"Calibri",sans-serif">Unimarket checks for duplicate invoice numbers against invoice numbers
<i>entered in Unimarket</i>. It does not check for duplicate invoice numbers that were entered directly into Banner. The Vendor may be recycling invoice numbers from prior years. Be consistent in how you enter invoice numbers to keep issues with duplicate
payments to a minimum.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo9"><span style="font-family:"Calibri",sans-serif">Invoices should not be entered directly into Banner and abandoned (left incomplete) then entered in Unimarket. Likewise, do not enter an invoice in Unimarket
and abandon (leave incomplete) to pay directly in Banner. This creates potential duplicates. Always delete or resolve any abandoned invoices.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo9"><span style="font-family:"Calibri",sans-serif">If you make an error on your invoice or get an error message and are not sure how to fix it, please email
<a href="mailto:apbao@uoregon.edu">apbao@uoregon.edu</a>. State the issue, the vendor’s name, the UA and EP number. Don't try fixing it if you do not know how. Let the AP Team assist you.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">For other information on year-end closing, please see the Business Affairs webpage at:
<a href="https://ba.uoregon.edu/finance-and-accounting/year-end-closing-procedures">
https://ba.uoregon.edu/finance-and-accounting/year-end-closing-procedures</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Thank you for your attention to these important deadlines.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> Diane Carl<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Accounts Payable Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Business Affairs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">PH: 541-346-4235
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><a href="mailto:dicarl@uoregon.edu">dicarl@uoregon.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><img border="0" width="145" height="29" style="width:1.5104in;height:.302in" id="Picture_x0020_1" src="cid:image001.png@01DCED13.775A9960"></span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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