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<p class="MsoNormal"><span style="font-size:11.0pt">Good morning,<span style="mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The Business Affairs Financial Services Department would like to remind University of Oregon personnel of important year-end procedures regarding accounts receivable (AR), specifically non-SIS (non-student
information system) receivables.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">According to Generally Accepted Accounting Principles (GAAP), accrual accounting requires revenue to be recorded in the fiscal year and period when the product is delivered or the services are provided, not
when the payment is received. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This means departments should record receivables for amounts owed to them by customers external to the UO for products they sold or services they provided by 6-30-25.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Record</span></b><span style="font-size:11.0pt"> accounts receivable for revenue earned during FY25 and write offs of uncollectible amounts in Banner<b> before</b>
<b>Wednesday, July 9<sup>th</sup> 5:00 p.m. </b>when fiscal period 12 (FP12) closes.<b>
</b>Our goal is to have all June and remaining FY25 activity recorded in FP12.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Thursday, July 10th is the deadline</span></b><span style="font-size:11.0pt"> to submit the detail and aging report of non-SIS AR that reconciles to the general ledger.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-family:"Aptos",sans-serif">The report total should match FY25 Banner general ledger ending non-SIS AR balances.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-family:"Aptos",sans-serif">The report must include the amount, who it is due from, a description of the goods or services, and the date they were provided.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-family:"Aptos",sans-serif">To review general ledger accounts, use FGITBAL/FGIGLAC or FWIGLDD.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-family:"Aptos",sans-serif">Please email reports to
<a href="mailto:rchoward@uoregon.edu"><span style="color:windowtext;text-decoration:none">rchoward@uoregon.edu</span></a><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Common non-SIS AR account codes:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-family:"Aptos",sans-serif">A3101 - Misc Advances Receivable-Non SIS<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-family:"Aptos",sans-serif">A3103 - Misc A/R<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-family:"Aptos",sans-serif">A3106 - Sundry Receivable<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-family:"Aptos",sans-serif">A3110 - Travel Advance Receivable-Non SIS<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2"><span style="font-family:"Aptos",sans-serif">A3702 - AR from Affiliated Foundation<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Wednesday, July 17<sup>th</sup> is the deadline</span></b><span style="font-size:11.0pt"> to submit
<b>updated</b> department non-student accounts receivable detail and aging reports to include fiscal period 14 activity and AR balances.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">For more information, please visit our websites listed below.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-family:"Aptos",sans-serif">Year End closing deadlines, procedures, forms and year end training: <a href="https://ba.uoregon.edu/finance-and-accounting/closing-procedures">Closing
Procedures & Deadlines</a><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-family:"Aptos",sans-serif">AR Year End Report Form: <a href="https://forms.uoregon.edu/document/launch/year-end-accounts-receivable">Year End Accounts Receivable
Form</a> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3"><span style="font-family:"Aptos",sans-serif">General AR instructions:
<a href="https://ba.uoregon.edu/content/accounts-receivable-non-student">Accounts Receivable (non-student) | Business Affairs</a><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Business Affairs Financial Services Department<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Robbin Howard, 6-1115, <a href="mailto:rchoward@uoregon.edu">
rchoward@uoregon.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Jill Ritz, 6-1256, <a href="mailto:jritz@uoregon.edu">
jritz@uoregon.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Phil Davis, 6-3524, <a href="mailto:pdavis@uoregon.edu">
pdavis@uoregon.edu</a><o:p></o:p></span></p>
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