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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">Attention Invoice Payers (FAAINVE users),<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">The UO has always utilized commodity codes in the Banner Finance system to track types of purchases made. As we migrate to new purchasing systems like Duck Depot
and Amazon, that data is readily available from our vendors and is no longer required as part of the invoice payment process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">Effective July 17<sup>th</sup></span></b><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"> (after FY24 close), all invoices will
be paid using a new single commodity code <b>000 </b>with description<b> “All Commodities”.</b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">This change will save staff time for commodity code entry and the licensing cost we pay for using the national commodity codes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">Existing commodity codes will be available in FAAINVE through July 16, 2024, for both FY24 and FY 25 invoice payments.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">All existing Banner Commodity Codes will be terminated Effective July 17,<sup>
</sup>2024 (FY25). The codes and descriptions will remain visible in the Commodity Validation page (FTVCOMM), but you will get an error if you try to use them.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">This change will not impact our ability to query commodity information for invoices entered prior to July 17<sup>th</sup> 2024.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">Invoice entry instruction effective July 17<sup>th</sup> 2024:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">In the Banner Commodity Info – Direct Pay/General Encumbrance block</span><b><span style="font-size:8.5pt;font-family:"Arial",sans-serif;color:#212121;text-transform:uppercase;background:#EDEDED">
</span></b><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">you will be required to enter at least one commodity code<b> 000</b> with the total commodity amount of your invoice payment. You may split the commodity amount over different
amounts, but you will only be able to use commodity code <b>000 </b>for each amount.<b>
</b>The total commodity amount must be the total of your payment in order for the payment to balance and allow completion).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">The commodity description can be edited with whatever descriptive you choose when paying Direct Pay and Regular invoices (or creating Banner PO’s), but not when
using the Multiple Invoice page FACICON.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#242424;background:white">If you have any questions about invoice processing please contact Accounts Payable
<a href="mailto:apbao@uoregon.edu">apbao@uoregon.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="mso-ligatures:none">Mark McCulloch<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Director Info Systems Business Affairs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#222222;background:white;mso-ligatures:none">he/him/his<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#154733;mso-ligatures:none"><a href="mailto:mmccullo@uoregon.edu"><span style="color:#0563C1">mmccullo@uoregon.edu</span></a> 541-346-6249<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#154733;mso-ligatures:none"><a href="https://map.uoregon.edu/f996b9646"><span style="color:#0563C1">Thompson University Center</span></a> Suite 302B<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#154733;mso-ligatures:none">720 East 13th Avenue Eugene, OR 97403</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="109" height="23" style="width:1.1354in;height:.2395in" id="Picture_x0020_1" src="cid:image001.png@01DACBA3.7703DAA0" alt="UOSignature-3435-CGY11-4C"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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