Important FY26 AP deadlines

[Business Affairs News]

Hello Campus Partners,

As we approach the end of Fiscal Year 2026, the Accounts Payable Department would like all University of Oregon personnel to be aware of the following AP deadlines. These deadlines will allow us to complete closing the fiscal year in a timely manner.
ALL Vendor set-up requests for FY26 must be submitted to APBAO by close of business Monday, June 15th.
NOTE: vendor requests submitted after this date will be set up in Fiscal Year 2027 unless special arrangements are made
Invoice Entry - ALL vendor invoices for FY26 must be entered by close of business on Tuesday, June 23rd to ensure approvals and payment processing in the current fiscal year.
§ The final check run for FY26 will be Tuesday, June 30th.
Invoice approvals - Please make sure ALL invoices to be included in FY26 are approved for processing by close of business Thursday, June 25th.
Wire Transfers - All Wire Transfer E-Forms for FY26 must be received by AP no later than 10AM Tuesday, June 23rd to allow adequate time for the wires to clear the bank system and post by the end of the month.
For Banner invoices - When processing transactions at fiscal year-end, it is important to be aware of the transaction date used for the document. The transaction date determines which fiscal year the document will post to. Transaction dates will begin to automatically default to FY27 on July 1, 2026.
If posting transactions for goods or services which were either provided by or received by UO prior to June 30, 2026, the revenue or expense must be posted to FY26. You must change the date on your Banner I-document to June 30 when processing the transaction in July.
For Unimarket Invoices, please be sure the received date entered is the actual date the items were received or services performed. This is important and will affect accruals if not entered correctly.
**Please note that items with a received date on June 30 or earlier will be accrued for in FY26, even if vendor setup and transaction posting occurs in July.   Additionally, if POs are being created for 2027 activities, you now can select the 2027 fiscal year on the requisition.
Please still select the 2026 fiscal year if you expect to have receiving or invoices processed before the end of June. When the 2027 fiscal year is selected, the PO will have a transaction date in Banner of 7/1/2026, and the encumbrance won't impact FY26.
Business Affairs will close period 12 on Thursday, July 9th at 5:00 p.m.
Please make sure to post June Banner transactions no later than 10:00 a.m. July 9th to allow time for the transactions to be approved & posted by 5:00 p.m.
Other important things to note:
1. Do not process payments from confirmation orders, packing slips, or statements if your vendor submits invoices. Always pay using the vendor's invoice number to avoid making duplicate payments.
2. Unimarket checks for duplicate invoice numbers against invoice numbers entered in Unimarket. It does not check for duplicate invoice numbers that were entered directly into Banner. The Vendor may be recycling invoice numbers from prior years. Be consistent in how you enter invoice numbers to keep issues with duplicate payments to a minimum.
3. Invoices should not be entered directly into Banner and abandoned (left incomplete) then entered in Unimarket. Likewise, do not enter an invoice in Unimarket and abandon (leave incomplete) to pay directly in Banner. This creates potential duplicates. Always delete or resolve any abandoned invoices.
4. If you make an error on your invoice or get an error message and are not sure how to fix it, please email apbao at uoregon.edu<mailto:apbao at uoregon.edu>. State the issue, the vendor's name, the UA invoice and EP number. Don't try fixing it if you do not know how. Let the AP Team assist you.
For other information on year-end closing, please see the Business Affairs webpage at: https://ba.uoregon.edu/finance-and-accounting/year-end-closing-procedures.
Please share this information with others on your Team who might not be signed up for BA News.
Thank you for your attention to these important deadlines.



Diane Carl

Accounts Payable Manager

Business Affairs

Ph: 541-346-4235

[cid:4f66959e-b9bb-4c50-87e3-02d0c70bc6c9]


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