Year-End Departmental Accounts Receivable Deadlines

[Business Affairs News]

Good afternoon,

The Business Affairs Financial Services Department would like to remind University of Oregon personnel of important year-end procedures regarding accounts receivable (AR), specifically non-SIS (non-student information system) receivables.

According to Generally Accepted Accounting Principles (GAAP), accrual accounting requires revenue to be recorded in the fiscal year and period when the product is delivered or the services are provided, not when the payment is received.

This means departments should record receivables for amounts owed to them by customers external to the UO for products they sold or services they provided by 6-30-25.

Record accounts receivable for revenue earned during FY25 and write offs of uncollectible amounts in Banner before Wednesday, July 9th 5:00 p.m. when fiscal period 12 (FP12) closes. Our goal is to have all June and remaining FY25 activity recorded in FP12.

Thursday, July 10th is the deadline to submit the detail and aging report of non-SIS AR that reconciles to the general ledger.

  *   The report total should match FY25 Banner general ledger ending non-SIS AR balances.
  *   The report must include the amount, who it is due from, a description of the goods or services, and the date they were provided.
  *   To review general ledger accounts, use FGITBAL/FGIGLAC or FWIGLDD.
  *   Please email reports to rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>

Common non-SIS AR account codes:

  *   A3101 - Misc Advances Receivable-Non SIS
  *   A3103 - Misc A/R
  *   A3106 - Sundry Receivable
  *   A3110 - Travel Advance Receivable-Non SIS
  *   A3702 - AR from Affiliated Foundation

Wednesday, July 17th is the deadline to submit updated department non-student accounts receivable detail and aging reports to include fiscal period 14 activity and AR balances.

For more information, please visit our websites listed below.

  *   Year End closing deadlines, procedures, forms and year end training:  Closing Procedures & Deadlines<https://ba.uoregon.edu/finance-and-accounting/closing-procedures>
  *   AR Year End Report Form:  Year End Accounts Receivable Form<https://forms.uoregon.edu/document/launch/year-end-accounts-receivable>
  *   General AR instructions: Accounts Receivable (non-student) | Business Affairs<https://ba.uoregon.edu/content/accounts-receivable-non-student>

Thank you,

Business Affairs Financial Services Department

Robbin Howard, 6-1115, rchoward at uoregon.edu<mailto:rchoward at uoregon.edu>
Jill Ritz, 6-1256, jritz at uoregon.edu<mailto:jritz at uoregon.edu>
Phil Davis, 6-3524, pdavis at uoregon.edu<mailto:pdavis at uoregon.edu>

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